Site Administrator – Civil Construction Projects

Shadforth; Hervey Bay; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Service Recognition Program

ShadLife Programs

Inclusive culture

Job summary

Shadforth is seeking a Site Administrator based at our Hervey Bay office to provide essential administrative support to the project team and ensure smooth day-to-day operations performed with accuracy. You will handle document preparation, reporting and correspondence, data entry, and spreadsheet management.

The role requires experience in high-volume data entry, strong Excel/Outlook/Word capabilities, and excellent communication.

Qualifications

• Experience in an administration role with high-volume data entry.
• Strong Microsoft Office skills, particularly Excel, Outlook and Word.
• Excellent written and verbal communication skills.
• Previous experience within civil construction or a similar industry (highly regarded).
• A current driver's licence and reliable transport.
• Full Australian working rights.

Responsibilities

• Providing administrative support, including document preparation, reporting and correspondence
• Managing high-volume data entry and maintaining spreadsheets using Microsoft Excel
• Raising purchase orders, processing invoices and completing reconciliations
• Assisting in the preparation of progress claims
• Managing subcontractor claims and certifications through the ERP system
• Maintaining project records, registers and filing systems
• Manage applications such as Traffic Management Plan approvals with local authorities
• Coordinating site documentation, including printing, scanning and document control
• Supporting the wider project team with general administrative tasks

Skills

High-volume data entry

Microsoft Excel

Microsoft Outlook

Microsoft Word

Attention to detail

Tools

ERP system

Job description

Shadforth is seeking a Site Administrator based at our Hervey Bay office to provide essential administrative support to the project team and ensure smooth day-to-day operations performed with accuracy. You will handle document preparation, reporting and correspondence, data entry, and spreadsheet management.

The role requires experience in high-volume data entry, strong Excel/Outlook/Word capabilities, and excellent communication.