Administration Officer

Shadforth; Hervey Bay; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Service Recognition Program

ShadLife Programs

Inclusive culture

Job summary

Shadforth is seeking a Site Administrator based at our Hervey Bay office to provide essential administrative support to the project team and ensure smooth day-to-day operations performed with accuracy. You will handle document preparation, reporting and correspondence, data entry, and spreadsheet management.

The role requires experience in high-volume data entry, strong Excel/Outlook/Word capabilities, and excellent communication.

Qualifications

• Experience in an administration role with high-volume data entry.
• Strong Microsoft Office skills, particularly Excel, Outlook and Word.
• Excellent written and verbal communication skills.
• Previous experience within civil construction or a similar industry (highly regarded).
• A current driver's licence and reliable transport.
• Full Australian working rights.

Responsibilities

• Providing administrative support, including document preparation, reporting and correspondence
• Managing high-volume data entry and maintaining spreadsheets using Microsoft Excel
• Raising purchase orders, processing invoices and completing reconciliations
• Assisting in the preparation of progress claims
• Managing subcontractor claims and certifications through the ERP system
• Maintaining project records, registers and filing systems
• Manage applications such as Traffic Management Plan approvals with local authorities
• Coordinating site documentation, including printing, scanning and document control
• Supporting the wider project team with general administrative tasks

Skills

High-volume data entry

Microsoft Excel

Microsoft Outlook

Microsoft Word

Attention to detail

Tools

ERP system

Job description

Based at our Hervey Bay Office, this is an exciting opportunity for an organised and motivated administrator to become part of a collaborative project team.

If you enjoy variety, thrive in a fast-paced environment and have a keen eye for detail, this role offers the chance to build a rewarding career with a stable and growing business.

About The Role

As our Site Administrator, you'll provide essential administrative support to the project team, ensuring day-to-day operations run efficiently and project documentation is managed accurately.

Your Responsibilities Will Include

• Providing administrative support, including document preparation, reporting and correspondence
• Managing high-volume data entry and maintaining spreadsheets using Microsoft Excel
• Raising purchase orders, processing invoices and completing reconciliations
• Assisting in the preparation of progress claims
• Managing subcontractor claims and certifications through the ERP system
• Maintaining project records, registers and filing systems
• Manage applications such as Traffic Management Plan approvals with local authorities
• Coordinating site documentation, including printing, scanning and document control
• Supporting the wider project team with general administrative tasks

About You

You are a highly organised administrator with strong attention to detail and the ability to manage multiple priorities in a busy environment.

To Be Successful, You'll Have

• Experience in an administration role with high-volume data entry
• Strong Microsoft Office skills, particularly Excel, Outlook and Word
• Excellent written and verbal communication skills
• Previous experience within civil construction or a similar industry (highly regarded)
• A current driver's licence and reliable transport
• Full Australian working rights

Why Join Shadforth?

• Job Stability – Be part of a leading civil contractor with a strong pipeline of projects across Queensland.
• Career Growth – Develop your skills and build a long-term career with an established business.
• Recognition – Celebrate your achievements through our Service Recognition Program.
• ShadLife Programs – Enjoy wellbeing and awareness initiatives designed to support our people.
• Inclusive Culture – Join a family-owned business that values teamwork, diversity and respect.

About Shadforth

Shadforth is one of Queensland's largest family-owned civil construction companies, proudly delivering projects for more than 50 years. With operations across Queensland and Northern New South Wales, we deliver residential and commercial subdivisions, roads, bridges and major infrastructure that help shape the communities where we live and work.