Site Administrator

Charles Hull Contracting Co; Western Australia; Hybride; AUD 60 000 - 80 000; Plein temps

Avantages offerts par ce poste

Company vehicle

Career development opportunities

Résumé du poste

Charles Hull Contracting is seeking a diligent Site Administrator to support project records, payroll, invoicing, and document control at our Western Australian sites. You will coordinate timesheets, manage correspondence, and ensure accurate project documentation.

The role requires experience in civil construction or mining administration, strong Excel skills, and the ability to work independently within a team. A pathway for career development and a stable, local employer awaits.

Qualifications

• Previous experience as Site Administrator or Project Administrator in civil/mining projects.
• Strong accounts administration experience including payroll and invoicing.
• Experience using Pronto and myTrack, or similar systems.
• Advanced Excel skills and MS Office proficiency.
• Excellent attention to detail and records accuracy.
• Strong organisational and time-management abilities.
• Clear written and verbal communication; ability to work independently.

Responsabilités

• Assist with project records, payroll administration and invoicing.
• Coordinate timesheet processing and payroll activities.
• Manage project correspondence, mail and document control.
• Process invoices for approval and AP submission.
• Maintain accurate project records with data integrity.
• Support HR regarding new starters and site-entry requirements.
• Provide calendar management and general project administration support.

Connaissances

Attention to detail

Organisational skills

Time-management

Clear written and verbal communication

Independent work capability

Formation

Certificate III in Business Administration

Outils

Pronto

myTrack

Description du poste

Charles Hull Contracting is a proudly Western Australian, privately owned company with more than 60 years of experience in mining, civil construction and heavy haulage.

We have built a strong reputation for delivering projects safely and efficiently backed with an extensive fleet of modern earthmoving equipment and maintenance facilities. Our diverse operations include land clearing, haul road construction, topsoil and overburden removal, crushing and screening, mine site rehabilitation, and a wide range of earthworks services.

As our business continues to grow, we are seeking motivated and reliable individuals to join our team and offer the opportunity to be part of a respected company with a long history of success and a commitment to developing its people and the communities in which we work.

About the Role

Reporting to the Project Manager and Site Administration Manager, you will be responsible for providing reliable support across project records, personnel coordination, invoicing and accounts administration.

Responsibilities Include:

• Assist with project claims, cost tracking and other accounts-related administration.
• Coordinate employee timesheet processing and payroll administration activities.
• Manage project correspondence, emails, phone calls, internal and external mail, and document control.
• Process invoices for approval and submission to Accounts Payable, ensuring information is accurate and complete.
• Maintain accurate project records and documentation, with a strong focus on data integrity.
• Maintain employee leave records and assist with payroll and workforce administration queries.
• Coordinate with Human Resources regarding new starters and site-entry requirements.
• Support the Project Manager with calendar management, appointments and project administration.

About You

To be successful in this role, you will have:

• Previous experience as a Site Administrator, Project Administrator or in a similar administration role, ideally within civil construction, mining, earthworks or a project-based environment.
• Strong accounts administration experience, including payroll, invoice processing, accounts payable support, cost tracking, claims or similar responsibilities.
• Experience using Pronto and myTrack, or similar software systems
• Advanced Microsoft Excel skills and proficiency across the Microsoft Office suite.
• Excellent attention to detail and a commitment to maintaining accurate records.
• Strong organisational, time-management and prioritisation skills.
• Clear written and verbal communication skills.
• The ability to work independently while contributing positively to a broader project team.
• A proactive, practical approach to problem-solving and changing priorities.

Highly Regarded:

• Certificate III in Business Administration or a related qualification.
• Previous experience working on project-based sites.
• Knowledge of civil construction, earthworks or mining operations.

What We Can Offer:

• Supportive work environment with career development opportunities
• Be an integral part of the day-to-day operations with a respected contractor
• Competitive remuneration package – including Company vehicle
• Supportive work environment with career development opportunities

START A CAREER WITH CHARLES HULL CONTRACTING