Site Administrator

iContracting Pty Ltd; Western Australia; On-site; AUD 60,000 - 80,000; Full time

Job summary

iContracting Group is seeking an experienced Site Administrator to support our on-site project teams on FIFO assignments across Western Australia. You will ensure accurate administration, coordinate rostering, travel, accommodation and procurement activities to keep operations on track.

Key duties include raising purchase orders, receipting goods, invoicing reconciliation and maintaining document control, stock levels and licensing.

Qualifications

• Attention to detail with accurate data entry.
• Adapt rostering changes and maintain site communication.
• Strong time management and adaptability to changing priorities.
• Strong communication and interpersonal skills.
• Willingness to travel to site as needed.
• Proficient in MS Office and QSAM Workflow/CMS.
• Strong problem-solving and team-oriented mindset.

Responsibilities

• Manage site rosters, flight bookings and accommodation.
• Raise purchase orders, receipting in goods and invoice reconciliation.
• Oversee office functions including administration, document control, filing and licensing.
• Maintain stock levels of PPE and office items.
• Perform other duties as required.

Skills

Data entry accuracy

Roster management

Time management

Communication

Travel readiness

MS Office

QSAM Workflow

Problem solving

Team collaboration

Tools

QSAM Workflow

CMS

Job description

Join our growing team

iContracting Group has emerged as a major player in the civil contracting landscape, delivering quality services to the Australian mining resources sector.

Our specialist teams carry out highly efficient civil earthworks across maintenance, construction, rehabilitation and mining projects. Our key partners include FMG, Rio Tinto, and BHP.

Being traditionally owned and operated First Nations business, iContracting Group provides genuine career opportunities for all Australians.

About The Opportunity

We are looking for an experienced Site Administrator. You will be responsible for providing accurate and efficient support to our project teams on site with regular and ongoing travel required FIFO.

Your Duties Will Include, But Not Limited To

• Manage site rosters, flight bookings and accommodation
• Raising purchase orders, receipting in goods and reconciliation of invoices
• Ensure that all office functions (administration, document control, filing system, records, clerical recording, software licensing etc.) are effectively managed and organised.
• Maintain all stock levels as required, such as PPE and Office items.
• Other duties as required.

About you

• Excellent attention to detail, ability to enter important data efficiently and accurately
• Ability to adapt to rostering changes and ensure communication is maintained with site personnel
• Excellent time management skills and flexibility to adapt to changing priorities
• Well-developed communication and interpersonal skills
• Flexibility to travel to site when required
• Strong proficiency across MS Office applications and other databases (QSAM Workflow, CMS)
• Strong problem-solving ability and the ability to work in a fun and dynamic team culture

Benefits & rewards

• Be part of team first environment
• Excellent rates and rewards offered
• Supportive training and development
• Join a company with solid pipeline of work

Visit our website at: www.icontracting.com.au

iContracting is an equal-opportunity employer that encourages applicants from diverse backgrounds to apply.