Site Administrator

McConnell Dowell; Sydney; On-site; AUD 50,000 - 70,000; Full time

Job summary

McConnell Dowell is seeking a Site Administrator to join the Ryde to Pymble Pipeline Upgrade team in Sydney. This site-based role supports a high-performing project team delivering critical water infrastructure.

The position is initially offered as a 6-month fixed-term contract, with potential longer-term opportunities for high performers. Reporting to the Project Manager, you will ensure efficient site administration, payroll support and office coordination to keep the project running smoothly.

Qualifications

• Proven experience in site administration within construction or infrastructure projects.
• Strong organisational skills with ability to manage multiple priorities.
• Attention to detail and accuracy in all administrative tasks.
• Confident communication and collaborative approach.
• Proficiency in Word, Excel and Outlook.

Responsibilities

• Coordinate day-to-day administration and operations of the project site office.
• Process purchase orders, invoices, delivery dockets and support project cost reporting.
• Manage weekly payroll administration, employee records and timesheet coordination.
• Maintain document control systems, project correspondence and office filing.
• Organise meetings, travel, accommodation and site logistics for project personnel.
• Provide administrative support to project leadership and act as first point of contact for site.

Skills

Site administration

Payroll processing

Documentation

Office coordination

Communication

Tools

Microsoft Office

Job description

McConnell Dowell is a major engineering, construction and infrastructure company delivering complex projects across Australia, New Zealand and Asia. We are currently seeking a Site Administrator to join our Ryde to Pymble Pipeline Upgrade team in Sydney.

This is a site-based position supporting a high-performing project team responsible for delivering critical water infrastructure for the community.
Initially offered as a 6-month fixed-term contract, this opportunity provides an excellent pathway into McConnell Dowell. With a strong pipeline of upcoming projects across the region, longer-term opportunities may exist for high performers.

About the Role
Reporting to the Project Manager, you will play a key role in keeping the project running smoothly through the delivery of efficient site administration, financial processing, payroll support and office coordination functions.
Your responsibilities will include:

• Coordinate day-to-day administration and operations of the project site office.
• Process purchase orders, invoices, delivery dockets and support project cost reporting.
• Manage weekly payroll administration, employee records and timesheet coordination.
• Maintain document control systems, project correspondence and office filing.
• Organise meetings, travel, accommodation and site logistics for project personnel.
• Provide administrative support to project leadership while acting as the first point of contact for site

McConnell Dowell is a major engineering, construction and infrastructure company delivering complex projects across Australia, New Zealand and Asia. We are currently seeking a Site Administrator to join our Ryde to Pymble Pipeline Upgrade team in Sydney.

This is a site-based position supporting a high-performing project team responsible for delivering critical water infrastructure for the community.
Initially offered as a 6-month fixed-term contract, this opportunity provides an excellent pathway into McConnell Dowell. With a strong pipeline of upcoming projects across the region, longer-term opportunities may exist for high performers.

About the Role
Reporting to the Project Manager, you will play a key role in keeping the project running smoothly through the delivery of efficient site administration, financial processing, payroll support and office coordination functions.
Your responsibilities will include:

• Coordinate day-to-day administration and operations of the project site office.
• Process purchase orders, invoices, delivery dockets and support project cost reporting.
• Manage weekly payroll administration, employee records and timesheet coordination.
• Maintain document control systems, project correspondence and office filing.
• Organise meetings, travel, accommodation and site logistics for project personnel.
• Provide administrative support to project leadership while acting as the first point of contact for site

About You
You are an organised and proactive administrator who enjoys working in a fast-paced project environment and takes pride in delivering accurate, high-quality work.

To be successful, you will bring:

• Previous administration experience within construction, infrastructure, engineering, utilities or project environments.
• Strong organisational skills with the ability to manage competing priorities.
• Excellent attention to detail and a commitment to accuracy.
• Confident communication skills and a collaborative approach.
• Advanced Microsoft Office skills, particularly Word, Excel and Outlook.
• The ability to work independently while supporting a busy project team.

Why Join McConnell Dowell?

• Be part of a major Sydney infrastructure project.
• Join a respected and established project delivery organisation.
• Work within a supportive and collaborative team environment.
• Gain exposure to complex infrastructure delivery and project operations.
• Potential longer-term career opportunities within McConnell Dowell's growing Australian project portfolio.

If you're looking for an opportunity to contribute to a significant infrastructure project while building your career with a leading contractor, we'd love to hear from you.

We are an equal opportunity employer. People of all ages, abilities, sexual orientation, gender identities & cultures including Aboriginal, and Torres Strait Islanders are strongly encouraged to apply.
Please note all successful applicants must hold valid work rights for Australia and pass a satisfactory pre-employment medical which includes drug and alcohol checks.

This role is being sourced through McConnell Dowell directly and not accepting applications via external recruitment agencies.