Shared Services Lead - Flexible, Impactful Office Ops

Stantec Australia; City of Melbourne; Hybrid; AUD 120,000 - 150,000; Full time

Benefits offered by this job

Flexible working arrangements

4 weeks additional leave option

Learning and talent development

Job summary

Stantec Australia is seeking a Shared Services Lead in Melbourne to support our Melbourne and Adelaide offices. You will manage the Shared Services team and partner with Finance, HSSE, HR and IT to deliver integrated admin support across locations.

Responsibilities include leading day-to-day operations, coordinating meetings and events, onboarding/offboarding, and driving process improvements while maintaining a positive office culture.

Qualifications

• Proven experience leading and delivering high-quality admin and office services.
• Strong verbal and written communication skills.
• Qualification in Business Administration or equivalent experience.

Responsibilities

• Lead the Shared Services team across Melbourne and Adelaide offices.
• Oversee office management and administrative operations to ensure safe, efficient workplaces.
• Coordinate meetings, events and day-to-day operational needs for multiple teams.
• Partner with Finance, HSSE, HR and IT to provide integrated support.
• Support onboarding, offboarding and staff transfers to ensure a smooth employee experience.
• Drive continuous improvement in administrative processes and service delivery.

Skills

Leadership

Office management

Communication

Education

Bachelor’s in Business Administration

Tools

Microsoft Office

Job description

Stantec Australia is seeking a Shared Services Lead in Melbourne to support our Melbourne and Adelaide offices. You will manage the Shared Services team and partner with Finance, HSSE, HR and IT to deliver integrated admin support across locations.

Responsibilities include leading day-to-day operations, coordinating meetings and events, onboarding/offboarding, and driving process improvements while maintaining a positive office culture.