Senior Workspace Experience & Operations Manager

Jones Lang LaSalle Incorporated; Sydney; On-site; AUD 120,000 - 180,000; Full time

Benefits offered by this job

Employee discounts

18 weeks paid maternity leave

Private Health Insurance Discounts

Active Social Club

Employee assistance program

Novated Lease for EV cars

Paid time off for volunteer work

Job summary

Jones Lang LaSalle (JLL) seeks a Senior WE&O Manager to act as the 2IC for the Australian portfolio, overseeing onsite operations and service delivery across two office locations. The role provides governance, performance management, and escalation support for regional sites, with a focus on safe, compliant operations and strong vendor coordination.

The successful candidate will have 5+ years in facilities management or workplace services, with experience in regulated environments and strong

Qualifications

• 5+ years of integrated facilities management or workplace services experience, including leadership roles.
• Experience with financial services clients or highly regulated environments is preferred.
• Strong communication, negotiation, and influencing skills with exec audiences.

Responsibilities

• Lead day-to-day onsite operations across two commercial office locations.
• Oversee governance and performance for service delivery at regional offices and retail branches.
• Manage budgets, spend, and vendor performance to ensure value and SLA compliance.
• Provide operational leadership during crises and incident response.
• Drive continuous improvement and sustainability initiatives across sites.

Skills

Facilities management

Leadership

Budget management

Stakeholder management

Regulatory compliance

WH&S knowledge (Australia)

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world At JLL, we see a Brighter Wayforward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way. JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

The Senior WE&O Manager is the operational 2IC for the Australian portfolio, owning day‑to‑day onsite operations and service delivery across two commercial office locations, and providing operational oversight, governance, and performance management for service delivery across regional offices and retail branches. The role is hands‑on and site‑led, focused on safe and compliant operations, engineering coordination, vendor performance, and service recovery, and deputises for the WE&O Lead, ANZ as required to ensure continuity of operational leadership.

Key Responsibilities include:

Stakeholder Management

Build effective working relationships with site stakeholders throughout the portfolio to understand operational priorities, service issues, and local requirements. Act as the primary operational point of contact for day‑to‑day Workspace Experience & Operations matters, ensuring proactive communication and effective escalation management. Support the WE&O Lead with reporting on operational performance, risks, initiatives, and outcomes, providing clear insights and recommendations to client leadership. Partner with site stakeholders, delivery partners, and other service lines to deliver an integrated one‑team approach. Lead regular operational reviews with site stakeholders and vendors, ensuring actions are tracked through to completion. Support client satisfaction through proactive engagement, issue resolution, service recovery, and continuous improvement initiatives.

Budget Management

Support budget planning by providing site inputs, tracking spend and maintaining cost control across the portfolio. Manage vendor performance to ensure value for money, SLA compliance, and delivery quality; support commercial discussions as required. Support efficiency initiatives and cost management strategies without compromising service delivery, client satisfaction, or safety standards. Support procurement processes and ensure governance and compliance across all financial activities.

Operational Delivery & Service Excellence

Be accountable for day‑to‑day service delivery outcomes at two commercial office locations and provide operational oversight and governance for service delivery at regional office locations and retail branches. Ensure all operational requirements are delivered in accordance with clients scope of work, JLL standards, and local statutory obligations. Review operational dashboards and service performance, working with site teams and vendors to ensure timely completion, quality outcomes, and continuous improvement. Ensure compliance with WHS, engineering, environmental, and operational procedures and controls. Maintain Standard Operating Procedures to support consistent delivery across commercial, regional, and branch sites. Respond to critical incidents and escalations, ensuring safe outcomes, timely resolution, and transparent communication with stakeholders. Support achievement of KPIs and SLAs through proactive management, governance routines, and performance monitoring. Be available for emergency response and provide operational leadership during crisis situations as required. Ensure asset registers, Planned Preventive Maintenance programs, statutory maintenance, and service contracts are in place and effectively managed. Ensure planned, reactive, and corrective work orders are completed to required quality and time standards. Ensure all staff and vendors are appropriately trained, inducted, accredited, and compliant with client and JLL requirements.

Workplace Experience

Support the delivery of workplace experiences that support the client’s people, customers, and guests in creating a connected, inclusive, and safe workspace. Support initiatives that enhance employee engagement, productivity, and satisfaction through innovative workplace solutions and services.

Engineering & Critical Environments

Support delivery of Critical Environment Management standards across sites, ensuring compliance with client requirements, JLL best practice, and statutory obligations. Act as an operational escalation point for engineering incidents and critical failures, coordinating safe response, rectification, communication, and follow‑up actions. Ensure engineering risks, maintenance gaps, and critical asset issues are appropriately documented, communicated, and mitigated.

Compliance, Quality & Continuous Improvement

Drive continuous improvement initiatives across all service delivery areas, leveraging data, client feedback, and best practice. Embed sustainability considerations into operational decision‑making and site initiatives, supporting client and JLL environmental commitments. Support audits, inspections, and closure of corrective actions across all sites, escalating material risks or control gaps to the WE&O Lead ANZ.

Sounds like you? This is what we’re looking for:

• 5+ years of experience in integrated facilities management, workplace services, or property management, including experience in a leadership or management capacity.
• Experience working with financial services clients or in highly regulated environments.
• Demonstrated experience in operational risk management, compliance frameworks, and health & safety leadership.
• Knowledge of Work Health and Safety (WHS) regulations and standards in Australia essential.
• Excellent communication, negotiation, and influencing skills with the ability to engage effectively with C suite executives, senior stakeholders, vendor partners, and diverse teams.
• Experience in critical environment operations, commercial office management, and retail facilities.

Benefits:

• Great employee discounts off fitness, wellbeing & other renowned brands
• 18 weeks paid maternity leave
• Private Health Insurance Discounts
• Active Social Club
• Employee assistant program
• Novated Lease for EV cars
• Paid time off for volunteer work
• Career Opportunities with Australia's #1 Commercial Real Estate firm
• Premium offices

What you can expect from us:

As an organization, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings.

JLL is committed to equal opportunity and building an inclusive workplace.

This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies.

We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race.

We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military.

We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

Location: On‑site –Parramatta, NSW, Sydney, NSW

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.