Senior Workplace Specialist - APJ

monday.com; Sydney; Hybrid; AUD 110,000 - 140,000; Full time

Job summary

monday.com is seeking a Senior Workplace Specialist to own APJ office operations across Sydney, Singapore, Tokyo and Melbourne. Based in Sydney, you’ll be the heartbeat of regional workplace experience, ensuring offices are functional, beautiful and buzzing with monday culture.

You’ll triage facilities tickets, manage food programs, collaborate with People Experience, Procurement, Legal, Finance & IT, and coordinate maintenance with vendors.

Qualifications

• 4+ years in workplace, facilities, or office management across multiple sites or locations.
• Comfortable working autonomously with ownership and reporting into a global team.
• Experience engaging with senior stakeholders and influencing decisions.
• Proven track record managing a food program, vendor relationships and day-to-day office operations.
• Strong project management skills with office builds, relocations or major fit-outs.
• Excellent communicator with a customer-centric approach.
• Willingness to travel across APJ.

Responsibilities

• Own day-to-day workplace operations across APJ offices, with Sydney as the primary base.
• Triage and resolve facilities tickets within SLA and improve efficiency at scale.
• Manage food and beverage program reflecting local culture and needs.
• Partner with People Experience, Procurement, Legal, Finance & IT to connect and inspire the APJ community.
• Coordinate preventive maintenance and capital works with property management and vendors.
• Plan office projects including refreshes, moves, storage and sustainability initiatives.
• Monitor facilities systems and respond to emergencies, including after hours.
• Own vendor relationships and sourcing as the business grows.
• Support internal communications on workplace updates and office experience.
• Drive continuous improvement to reflect monday.com standards globally.
• Travel across APJ as needed.

Skills

Facilities management

Stakeholder management

Project management

Vendor management

Food and beverage program

Google Workspace

APJ regional experience

Tools

Google Workspace

Project management tools

monday.com

Job description

monday.com is the AI work platform powering the most ambitious teams. 250,000+ customers across departments use us to bring people, workflows, and AI agents together on one flexible platform where AI doesn't just assist, it executes. We move fast, build things that matter, and foster an ownership-driven culture where you're empowered to shape how organizations work and outpace their competition.

With over 2,500 employees across the globe, we grow by prioritising transparency and knowledge sharing. We care about the impact you make, not the hours you clock, so we encourage initiative, ownership and fresh thinking. We back our people with flexible work, wellness and mental health support and a work environment built on collaboration.

monday.com is looking for a Senior Workplace Specialist to take ownership of our APJ offices across Sydney, Singapore, Tokyo and Melbourne. Based in Sydney - our APJ Regional Hub - you'll be the heartbeat of our regional workplace experience, responsible for keeping our offices functional, beautiful and buzzing with the monday culture our people love.

About The Role

• Own day-to-day workplace operations across our APJ offices (:180 employees), with Sydney as your primary base
• Triage and resolve facilities tickets within SLA, identifying opportunities to operate more efficiently at scale across the region
• Manage and elevate our food and beverage program, ensuring it reflects local culture and employee needs
• Partner key stakeholders including People Experience,Procurement, Legal, Finance & IT, to deliver moments that connect and inspire our APJ community
• Coordinate preventive maintenance activities and capital works with property management teams and external vendors across all four sites
• Plan and execute workplace projects including office refreshes, internal moves, storage, and sustainability initiatives
• Monitor facilities systems (building security, HVAC, MEP) and respond to office emergencies as needed, including outside business hours
• Own vendor relationships across the region - managing performance, driving accountability, and sourcing new partners as the business grows
• Support internal communications related to workplace updates and office experience across APJ
• Bring an innovative mindset to constantly improve procedures and create a workplace that reflects monday's standards globally
• Please note: This position requires 4-5 days in the office, with the possibility to work from home on some Fridays and alternate quiet days

Your Experience & Skills

• 4+ years in workplace, facilities, or office management - experience across multiple sites or locations is a strong advantage
• Comfortable working autonomously with a high degree of ownership, reporting into a global team across multiple time zones - you don't need hand-holding to get things done
• Confident engaging and communicating with senior stakeholders, able to present updates, manage expectations and influence decisions without direct authority
• Proven track record managing a food program, vendor relationships, and day-to-day office operations in a fast-paced environment
• Strong project management skills - you've run office builds, relocations, or major fit-outs before
• Excellent communicator with a customer-centric approach and the ability to build trust with stakeholders at all levels
• Comfortable operating across multiple time zones and navigating different cultural contexts across APJ
• Highly organised, able to juggle competing priorities and short deadlines without dropping the ball
• Proficiency in Google Workspace and project management tools (monday.com experience is a bonus - and yes, we use our own product!)
• Willingness to travel across the APJ region as needed