Senior School Administrator

The Scots College; Sydney; Hybrid; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Free coffee and lunches

Employee assistance program

Bus transport access

Medical services

Gym access

Salary packaging

Job summary

The Scots College in NSW seeks a Senior School Administrator to expertly coordinate curriculum and academic administration systems. You will ensure data integrity, manage complex scheduling, and oversee NESA and college compliance to support accurate academic services.

You will liaise with academic leadership and teaching staff, ensuring efficient workflows and timely reporting while maintaining compliance and high professional standards.

Qualifications

• Meticulous data governance with 100% accuracy.
• Expert mastery of school systems (Edval, Synergetic, Schoolbox).
• Proficient use of Google Sheets for large datasets and data validation.

Responsibilities

• Manage Year 12 HSC, Year 11 Preliminary and Year 10 Stage 5 grades data entry and validation.
• Coordinate NAPLAN and National Standards administration; maintain audit docs.
• Lead creation and publication of term markbooks for student dashboards.
• Oversee end-to-end production and QA of academic reports Years 7–12.
• Coordinate Parent-Teacher Interviews and exam blocks; resolve rooming issues.

Skills

Data governance

Data integrity

Google Sheets

Scheduling

Communication

Team collaboration

Problem solving

Tools

Edval

Synergetic

Schoolbox

Job description

The Scots College is a distinctive Australian day and boarding boys' school that promotes the lordship of Jesus Christ in all things. We exist to inspire boys to learn, lead and serve as they strive for excellence together. Scots has been raising fine young men since 1893 from Sydney, NSW and different nations around the world.

Our staff are committed to a culture of high expectations that nourishes creative, confident, accomplished young men. We employ professional, experienced and hardworking staff who are offered outstanding opportunities for development, leadership and new experiences. At Scots, you belong to a team who enjoy working alongside you and champion your accomplishments.

What do we offer?

• A culture that cultivates a body of graduates who are well-rounded, successful men of faith and independent mind who influence their nation for the greater good and who strive to be worthy of their forefathers.
• An institution that seeks to serve God faithfully, through our core values and culture.
• Personal development and growth opportunities.
• A constructive and supportive work environment in which all staff members are valued.
• Financial and non-financial rewards and incentives.
• Free barista morning coffee and lunches.
• Employee Assistance Programs.
• Access to The Scots College bus transport system.
• Access to medical services.
• Free access to the college gym.
• Salary packaging.

Job Description

The Senior School Administrator plays a vital role in providing professional coordination and management of the Senior School’s curriculum and academic administration systems. You will ensure the integrity of student data, manage complex scheduling logistics, and oversee NESA and College compliance to support the seamless operational delivery of academic services. Working collaboratively as a central administrative liaison, you will facilitate effective communication and workflow between academic leadership and teaching staff.

Who are you?

You are a meticulous professional committed to 100% accuracy in data governance and the integrity of academic records.

You possess expert-level mastery of school-specific systems including Edval, Synergetic, and Schoolbox.

You demonstrate high-level proficiency in Google Sheets, specifically using vlookups and complex data validation to manage large academic datasets.

You have a proven ability to navigate complex logistical \"puzzles\" in scheduling and resource allocation with a strategic, solution-oriented mindset.

You bring high-level written and verbal communication skills for professional liaison with academic leadership and the parent community.

You are adaptive and resilient, capable of working within a high-pressure, team-based environment while maintaining professional composure.

You hold a current and valid NSW Working with Children Check (Employee) clearance.

Where do you fit in?

You thrive in an environment that inspires boys to learn, lead, and serve as they strive for excellence together.

You value a collaborative workplace where administrative precision and a spirit of service are paramount.

You are motivated by the challenge of managing multidimensional schedules, rooming priorities, and large-scale event logistics.

You enjoy working within a team-first ethos, demonstrating a proactive willingness to assist others and contribute to the team's success.

You respect faith and tradition, inspiring trust, honour, loyalty, and commitment through your work.

How do you serve others?

You manage data entry and validation for Year 12 HSC, Year 11 Preliminary, and Year 10 Stage 5 grades.

You coordinate NAPLAN and National Minimum Standards administration and maintain audit documentation.

You lead the creation and publication of term-specific markbooks to ensure results are accurately reflected on student and parent dashboards.

You oversee the end-to-end production and quality assurance of academic reports for Years 7–12.

You manage the logistical framework for Parent-Teacher Interviews and formal examination blocks.

You provide daily operational support by resolving rooming issues and classroom needs as required.

You maintain the College’s standing with regulatory bodies through meticulous oversight of HSC and NAPLAN administrative requirements.

The Scots College reserves the right not to proceed with any appointment.