Senior Records Advisor

Department of Education Victoria; Melbourne; On-site; AUD 95,000 - 120,000; Full time

Job summary

Department of Education Victoria – Melbourne VIC seeks a Senior Records Advisor to provide contemporary records policy and compliance guidance for staff and to support operations of the Records and Mail Services team.

The role focuses on policy development, monitoring, risk management, and stakeholder engagement, with responsibilities for improving retention, storage and disposal processes and supporting the Manager, Records and Mail Services. Commencement is 18 January 2027.

Qualifications

• Experience in records management within large organisations.
• Strong knowledge of PROV standards.
• Familiarity with the Public Records Act 1973.

Responsibilities

• Provide contemporary expert advice on records management policy and guidance materials.
• Lead compliance monitoring, assurance reporting and risk management activities.
• Develop and maintain productive stakeholder relationships with departmental and sector stakeholders.
• Support continuous improvement of records retention, storage and disposal processes.
• Provide key strategic and operational support to the Manager, Records and Mail Services.

Skills

Leadership

Critical thinking

Stakeholder management

Policy development

Education

Bachelor's degree or equivalent in records management or related field

Tools

Records management systems

Job description

Department of Education Victoria – Melbourne VIC

The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives. It does this by supporting lifelong learning and healthy development, strengthening families, and helping to equip people with the skills and knowledge for a 21st century economy and society.

About the Division

The Assurance, Knowledge and Executive Services Division (AKESD) provides expert advice and support to the department through a range of portfolio, advisory and assurance services, including:

• internal audit, VAGO audits, School Council Financial Assurance program
• Cabinet and Parliament support, including board appointments
• Freedom of Information
• briefings and correspondence support
• the Departmental Liaison Unit
• privacy advice and support
• records and digital content management, SharePoint and copyright advice and support

The Knowledge Privacy and Records Branch within AKESD is responsible for leading the department's management of corporate knowledge, privacy, intellectual property, and records. This accountability includes leading and supporting departmental compliance with relevant legislation and standards.

About the Role

The Senior Records Advisor provides contemporary, authoritative records policy and compliance advice for Department of Education staff and supports operations of the Records and Mail Services team.

The role is responsible for:

• providing contemporary expert advice on records management practice, including development of policy and guidance materials
• leads compliance monitoring, assurance reporting and risk management activities
• developing and maintaining productive stakeholder relationships with departmental and sector stakeholders
• supporting the continuous improvement of the Department's records retention, storage and disposal processes
• providing key strategic and operational support to the Manager, Records and Mail Services.

The position may be required to lead a small team.

The role requires a comprehensive understanding of, and experience in, applying the Public Records Act 1973 and related Public Record Office Victoria (PROV) Standards in a large and complex organisation

The position will commence from the 18 January 2027.

Key Attributes

• Critical thinking and problem solving
• Leadership and people management

Desirable Qualifications and Experience

• Records management expertise and experience in a large organisation
• Comprehensive knowledge of PROV standards

Further Information

For more details regarding this position please see attached position description.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Kate Sullivan - Manager, Records and Mail Services via (03) 8688 7*** or *************@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Wednesday 25th November, 2026.