Senior Project Coordinator - Bids & Submission

ASC; Adelaide; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Unique work purpose

Flexible work arrangement

Extra annual leave

Parental leave

Childcare subsidy

Wellbeing programs

Professional development

Diverse environment

Brand discounts

Job summary

ASC in Adelaide, a leading defence contractor, is hiring a Senior Project Coordinator to drive bids and submissions for high-profile programmes such as SSN-AUKUS. You will coordinate bid activities, align schedules, and work with internal and external stakeholders to produce compelling proposals.

The role requires strong organisation, clear communication, and experience in bid coordination. You will interact with senior leaders, applying governance processes and driving continuous improvement

Qualifications

• Experience in project or bid coordination, with ability to manage schedules, milestones and deadlines.
• Strong communication, presentation and stakeholder engagement skills, with confidence to engage senior internal and external stakeholders.
• Collaborative mindset and ability to coordinate contributions from multiple stakeholders to deliver high-quality outcomes.
• Excellent organisational skills, attention to detail and a proactive, results-driven approach.

Responsibilities

• Coordinate bid activities and manage submission schedules to ensure deliverables are completed on time and to a high standard.
• Collaborate with internal and external stakeholders to gather, track and consolidate bid inputs.
• Review customer requirements and scope documentation, providing support and recommendations to the Bid Manager.
• Prepare and coordinate governance reviews, approval packs and bid-related reporting.
• Drive continuous improvement initiatives, including lessons learned, process enhancements and stakeholder feedback.

Skills

Project coordination

Stakeholder engagement

Communication

Organisational skills

Education

Tertiary qualifications in Project Management

Tools

Microsoft Teams

SharePoint

Microsoft 365

Job description

ASC is Australia’s submarine company. We built the Royal Australian Navy’s Collins Class submarines, sustain them, and are now delivering their Life of Type Extension to increase the boats’ service lives. We have also been selected by the Australian Government to sustain and jointly build the nation’s nuclear-powered submarines – the largest and most complex industrial undertaking in Australia’s history.

Our work is interesting and meaningful, contributing directly to Australia’s national security. We offer rewarding roles that provide the opportunity to grow your career, and the flexibility to balance life and work. A career at ASC is like no other, delivering a deeper purpose we can all be proud of.

Join ASC's SSN-AUKUS Program and help deliver one of Australia's most ambitious and strategically important defence initiatives. As a Senior Project Coordinator, you'll be at the centre of major bid and proposal activities, partnering with stakeholders across the business to coordinate submissions that support the future of Australia's sovereign submarine capability.

Combining project coordination, stakeholder engagement and commercial support, this role offers the opportunity to influence high-profile outcomes in a fast-paced and collaborative environment. If you're a natural organiser who thrives on bringing structure to complex projects and enjoys contributing to work of national significance, we'd love to hear from you.

This is a full-time opportunity based at our Osborne site in SA.

Responsibilities

• Coordinate bid activities and manage submission schedules to ensure deliverables are completed on time and to a high standard.
• Collaborate with internal and external stakeholders to gather, track and consolidate bid inputs.
• Review customer requirements and scope documentation, providing support and recommendations to the Bid Manager.
• Prepare and coordinate governance reviews, approval packs and bid-related reporting.
• Drive continuous improvement initiatives, including lessons learned, process enhancements and stakeholder feedback.

About you

You are a highly organised and proactive coordinator who thrives in a fast-paced environment and enjoys bringing structure to complex projects. With strong stakeholder management skills and experience coordinating competing priorities, you can confidently engage with senior leaders and work collaboratively across teams to deliver quality outcomes.

You will bring:

• Demonstrated experience in project or bid coordination, with the ability to manage schedules, milestones and competing deadlines.
• Strong communication, presentation and stakeholder engagement skills, with the confidence to work effectively with senior internal and external stakeholders.
• A collaborative mindset and the ability to coordinate contributions from multiple stakeholders to deliver high-quality outcomes.
• Excellent organisational skills, attention to detail and a proactive, results-driven approach.
• Experience using tools such as Microsoft Teams, SharePoint and the Microsoft 365 suite to support project delivery and collaboration.
• Tertiary qualifications in Project Management or a related discipline (desirable).

This opportunity would suit an experienced coordinator looking to take the next step in their career within a complex, high-profile program environment. We welcome applicants with backgrounds in project coordination, project support, PMO, commercial support, program administration, bid coordination or other roles where success has depended on stakeholder engagement, managing schedules, coordinating deliverables and driving outcomes across multiple teams.

This position is advertised as Senior Project Coordinator - Bids & Submissions to attract candidates with transferable experience from project coordination, executive support and bid management backgrounds. The internal title for the role is Senior Bid Coordinator.

This role requires a current National Police Clearance, an Australian Defence Security Clearance and an ability to access protected US defence technology. Your eligibility for this role is dependent on you obtaining and maintaining such clearances and approvals.

Whilst ASC will accept all applications for this role, as this role requires an ability to access protected US defence technology, applicants holding nationality of certain foreign countries will not be eligible.

To check your eligibility please visit the Australian Government Security Vetting Agency website.

• Unique and challenging work with a deeper purpose.
• Flexibility over how, when and where you work for the best work/life balance.
• Up to 10 days additional leave every year so you can rest and recharge.
• Generous parental leave so you can give your family the focus it deserves.
• Subsidised childcare to ease the financial pressure on your family.
• Health and wellbeing initiatives so you can perform at your best at work.
• Professional development opportunities to advance your career.
• A diverse and supportive environment where you can thrive.
• Discounts and exclusive offers from leading Australian brands to help you save.

About ASC

Established in 1985, ASC’s 2,500-plus staff offer a depth of submarine design, project management, supply chain, construction and engineering experience and expertise that is unparalleled in Australia’s defence industry. The company’s work on Australia’s nuclear-powered submarine build and the Collins Class Life of Type Extension takes place in Osborne, South Australia, with sustainment shared across Osborne and Henderson, Western Australia. ASC also plays a leading role in training Royal Australian Navy submariners.