Senior Project Coordinator

Built Environs; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Built Environs is seeking a Project Coordinator to join our Melbourne-based project team. You will work closely with the Project Manager to develop planning and strategy, oversee delivery, and mentor junior staff.

Your role includes coordinating procurement, managing RFI processes, and ensuring QA objectives using tools like Aconex and Visibuild, while maintaining safety and meeting programme targets. The ideal candidate holds a relevant tertiary qualification and at least four years of

Qualifications

• Relevant tertiary qualification (Civil Engineering or Construction Management & Building Economics)
• At least 4 years’ experience in Project Coordinator roles
• Understanding of Cheops, Microsoft Project, Aconex, Hammertech, BIM software (Navisworks, Autocloud, etc)
• Knowledge of the whole project delivery process
• Be a permanent resident of Australia

Responsibilities

• Establish and maintain a strong working & collaborative team culture aligned with company values
• Assist in development of project planning and strategy to achieve objectives
• Provide leadership and support to Project Manager to address issues and mitigation
• Support with monthly reporting internally and externally
• Meet HSE key performance objectives with strong safety focus
• Oversee direct reports to ensure output meets project objectives
• Mentor younger team members and review graduates in the Graduate programme
• Assist with procurement: development of trade scopes, RFPs, supplier quotes, tallying prices, quality checks
• Prepare sketches, programmes, method statements, and minor designs for tender inclusion
• Assist Design Manager in finalising design aspects on D&C projects
• Oversee QA system (Visibuild) and liaise with QA Advisor
• Manage the RFI process with subcontractors, consultants, and client
• Obtain information from Service Authorities and Councils for CMP and connections
• Maintain and manage defect process on Aconex or Visibuild

Skills

Project coordination

Leadership

Procurement

Reporting

Safety awareness

Education

Bachelor's degree in Civil Engineering or Construction Management & Building Economics

Tools

Cheops

Microsoft Project

Aconex

Hammertech

Navisworks

Autoclad?

Job description

About the role
As a key member of our Project team, you will be responsible for

• As a senior member of the project team, establish and maintain a strong working & collaborative team culture in alignment with our company values
• Working closely with the Project Manager and team to assist in the development of project planning and strategy to achieve critical project objectives
• Provide leadership and support to the Project Manager to ensure issues are dealt with in a timely manner and mitigation strategies are worked through & implemented
• Support with monthly reporting both internally and externally
• Meet HSE key performance objectives including providing a strong safety focus and leadership
• Oversee direct reports to ensure they are achieving the necessary output to meet project objectives
• Provide mentoring and development of younger project team members including review and assessment of graduates in meeting their Graduate programme elements
• Work closely with Contract Administrators, assisting with procurement including development of trade scopes, RFP’s, receiving quotes from suppliers and subcontractors, tabulating their prices, checking if they have covered all aspects of the scope, quantities, quality, HSE, programme and make formal recommendations to the Project Manager and Commercial team
• Prepare sketches, programmes, method statements, and minor temporary designs for inclusions in the tender
• Assist Design Manager in finalisation of design aspects on D&C projects including review of design documents during the design process
• Oversee the project Quality Assurance system (using Visibuild) and work closely with our QA Advisor to ensure quality objectives are being met
• Manage the RFI process with subcontractors, consultant, and client
• Seek information from Service Authorities and Councils on specific requirements for CMP, Asset Protection, new service connections, etc
• Maintain and manage the defect process on Aconex or Visibuild

About you
To be successful in this role you will:

• Relevant tertiary qualification (Civil Engineering or Construction Management & Building Economics)
• At least 4 years’ experience in Project Coordinator roles
• Understanding of Cheops, Microsoft Project, Aconex, Hammertech, BIM software (Navisworks, Autocloud, etc)
• Knowledge of the whole project delivery process
• Be a permanent resident of Australia

Providing a better life
Built Environs delivers complex projects across Australia and New Zealand
that support how people live, work, and play. We achieve quality outcomes
safely through strong relationships, practical thinking, and trusted delivery
that provides a better life for the communities we serve.
If you are passionate about delivering design and building excellence, this is your opportunity to join a dynamic company, dedicated to providing talented professionals with the opportunity to develop their careers in a positive and rewarding cultural environment.
Built Environs is committed to providing Equal Employment Opportunities and invites applications from all nationalities, genders, and cultural backgrounds.

Unlock job insights

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• How many years' experience do you have as a project coordinator?
• What's your expected annual base salary?
• How much notice are you required to give your current employer?
• Have you had a minimum of four years experience in a Project Coordinator role?

Built Environs was founded on a simple idea: there’s always a better way to build - and we’ve been finding smarter, more innovative ways ever since.

We started in 1987 with three tradesmen, one shared phone, and a clear point of view: construction could be smarter, more collaborative, and built around people. That hasn’t changed. We still challenge the standard way of doing things - bringing the right people together early, solving problems properly, and building strong partnerships that last. Today, we pair that mindset with digital engineering, innovation and new methodologies to improve certainty and performance.

Built Environs was founded on a simple idea: there’s always a better way to build - and we’ve been finding smarter, more innovative ways ever since.

We started in 1987 with three tradesmen, one shared phone, and a clear point of view: construction could be smarter, more collaborative, and built around people. That hasn’t changed. We still challenge the standard way of doing things - bringing the right people together early, solving problems properly, and building strong partnerships that last. Today, we pair that mindset with digital engineering, innovation and new methodologies to improve certainty and performance.

What can I earn as a Project Coordinator