Senior Project Administrator — FIFO Site Ops (Surat Basin)

Aequalis Consulting Pty; Brisbane; On-site; AUD 108,000 - 132,000; Full time

Job summary

Aequalis Consulting Pty is seeking a Senior Project Administrator for a major Australian energy and infrastructure program. The role is site-based, FIFO Surat Basin with 14:7 roster, coordinating mobilisation, logistics and commercial support to keep the project moving.

You will work with construction, commercial and site leadership teams, manage timesheets, procurement support and site documentation while upholding safety and teamwork.

Qualifications

• Minimum 3 years’ experience in a project administration or site-based coordination role.
• Experience working within construction, energy, mining or infrastructure projects.
• Strong Microsoft Office skills; exposure to Jobpac or similar systems highly regarded.
• Excellent communication and stakeholder coordination skills.
• A genuine focus on teamwork, accountability, and safety.
• Certificate IV in Business Administration (desirable).
• Construction Card and current C-Class Driver’s Licence (or willingness to obtain).

Responsibilities

• Coordinate mobilisation of all site personnel including travel, accommodation, and rosters.
• Oversee camp capacity, bookings and communications for site operations.
• Manage weekly timesheets for payroll — collating, coding, and validating data for accuracy.
• Support procurement activities including purchase orders, invoice coding and office supplies.
• Provide administrative and reporting support to Project Management and Commercial teams.
• Assist with cost reconciliations, Visa Card statements, and documentation for Accounts Payable.
• Maintain project registers, spreadsheets and reporting dashboards in line with site requirements.
• Assist with ad hoc site-based duties as required, ensuring daily operations run efficiently and safely.

Skills

Microsoft Office

Communication

Stakeholder coordination

Education

Certificate IV in Business Administration

Tools

Jobpac

Job description

Aequalis Consulting Pty is seeking a Senior Project Administrator for a major Australian energy and infrastructure program. The role is site-based, FIFO Surat Basin with 14:7 roster, coordinating mobilisation, logistics and commercial support to keep the project moving.

You will work with construction, commercial and site leadership teams, manage timesheets, procurement support and site documentation while upholding safety and teamwork.