Project Administrator – FIFO Site-Based Projects | Queensland Jobs 2026

Aequalis Consulting Pty; Queensland; On-site; AUD 65,000 - 90,000; Full time

Job summary

Aequalis Consulting is seeking Project Administrators / Site Administrators to support FIFO site-based delivery teams across Queensland on major infrastructure and energy projects. You will handle day-to-day project administration, documentation, onboarding, and cost tracking while collaborating with Project Managers, Engineers and Supervisors.

These roles suit experienced administrators who work well in fast-paced environments, onsite with construction teams, and who can manage competing

Qualifications

• Previous experience as a Project Administrator or Site Administrator within construction, infrastructure, energy or utilities environments.
• Experience working in FIFO or remote site-based roles.
• Strong organisational skills and attention to detail.
• Confidence working with project delivery teams in operational environments.
• Ability to manage competing priorities and deadlines.
• Strong communication skills and a proactive, can-do approach.
• Familiarity with project systems, document control or ERP platforms (advantageous).

Responsibilities

• Providing day-to-day project and site administration support
• Assisting Project Managers, Engineers and Supervisors with reporting and documentation
• Managing site documentation, registers, correspondence and filing systems
• Supporting onboarding, mobilisation and workforce administration
• Coordinating timesheets, expenses, purchase orders and cost tracking
• Liaising with head office teams and external stakeholders
• Ensuring compliance with site systems, safety and quality requirements

Job description

Project Administrator - FIFO Site-Based Projects | Queensland Jobs 2026

Queensland, Australia

Job Type

Permanent

Workspace

FIFO

Role Overview

Aequalis Consulting is currently supporting a number of FIFO and regional project teams across Queensland, working on major infrastructure, energy and utilities projects scheduled throughout 2026.

Due to ongoing project mobilisation and workforce planning, we're seeking experienced Project Administrators / Site Administratorsto support site-based delivery teams in fast-paced, operational environments.

These roles are ideal for administrators who enjoy working close to construction and engineering teams and want exposure to large-scale projects with established systems, processes and leadership structures.

Key Responsibilities

• Providing day-to-day project and site administration support
• Assisting Project Managers, Engineers and Supervisors with reporting and documentation
• Managing site documentation, registers, correspondence and filing systems
• Supporting onboarding, mobilisation and workforce administration
• Coordinating timesheets, expenses, purchase orders and cost tracking
• Liaising with head office teams and external stakeholders
• Ensuring compliance with site systems, safety and quality requirements

About You

• Previous experience as a Project Administrator or Site Administratorwithin construction, infrastructure, energy or utilities environments
• Experience working in FIFO or remote site-based roles
• Strong organisational skills and attention to detail
• Confidence working with project delivery teams in operational environments
• Ability to manage competing priorities and deadlines
• Strong communication skills and a proactive, can-do approach
• Familiarity with project systems, document control or ERP platforms (advantageous)

Why Apply

• FIFO opportunities across Queensland's infrastructure and energy sectors
• Exposure to major projects with long-term pipelines through 2026
• Well-supported site environments with structured project teams
• Strong project continuity and potential for extended or future assignments
• Supported by a specialist recruitment partner with deep project-sector knowledge

About Aequalis Consulting

Aequalis Consulting is a specialist recruitment firm supporting infrastructure, construction, energy and project-driven organisations across Queensland, New South Wales and Victoria.
We partner closely with professionals working in site-based and project environments, providing honest advice, market insight and access to high-quality opportunities.