Senior Project Administrator

Aequalis Consulting Pty; Brisbane; On-site; AUD 108,000 - 132,000; Full time

Job summary

Aequalis Consulting Pty is seeking a Senior Project Administrator for a major Australian energy and infrastructure program. The role is site-based, FIFO Surat Basin with 14:7 roster, coordinating mobilisation, logistics and commercial support to keep the project moving.

You will work with construction, commercial and site leadership teams, manage timesheets, procurement support and site documentation while upholding safety and teamwork.

Qualifications

• Minimum 3 years’ experience in a project administration or site-based coordination role.
• Experience working within construction, energy, mining or infrastructure projects.
• Strong Microsoft Office skills; exposure to Jobpac or similar systems highly regarded.
• Excellent communication and stakeholder coordination skills.
• A genuine focus on teamwork, accountability, and safety.
• Certificate IV in Business Administration (desirable).
• Construction Card and current C-Class Driver’s Licence (or willingness to obtain).

Responsibilities

• Coordinate mobilisation of all site personnel including travel, accommodation, and rosters.
• Oversee camp capacity, bookings and communications for site operations.
• Manage weekly timesheets for payroll — collating, coding, and validating data for accuracy.
• Support procurement activities including purchase orders, invoice coding and office supplies.
• Provide administrative and reporting support to Project Management and Commercial teams.
• Assist with cost reconciliations, Visa Card statements, and documentation for Accounts Payable.
• Maintain project registers, spreadsheets and reporting dashboards in line with site requirements.
• Assist with ad hoc site-based duties as required, ensuring daily operations run efficiently and safely.

Skills

Microsoft Office

Communication

Stakeholder coordination

Education

Certificate IV in Business Administration

Tools

Jobpac

Job description

Up to $120K + Super + Site Allowance |FIFO Surat Basin 14:7 Roster | Long-Term Program of Works

Looking for a project administration role where your work truly keeps a major project moving?This is your opportunity to join a high-performing project team delivering one of Australia’s most significant energy and infrastructure programs.

We’re seeking an experienced Senior Project Administrator with strong site-based experience to coordinate project logistics, workforce mobilisation and commercial support activities — the person who keeps operations running smoothly day to day.

The Opportunity

As part of the onsite delivery team, you’ll be the operational heartbeat of the project — coordinating people, data and documentation across construction, commercial and site leadership teams.

This role suits someone who thrives on structure, variety and ownership. No two days are the same, and you’ll have real impact across multiple moving parts of a major national project.

Key Responsibilities

Coordinate mobilisation of all site personnel including travel, accommodation, and rosters.

Oversee camp capacity, bookings and communications for site operations.

Manage weekly timesheets for payroll — collating, coding, and validating data for accuracy.

Support procurement activities including purchase orders, invoice coding and office supplies.

Provide administrative and reporting support to Project Management and Commercial teams.

Assist with cost reconciliations, Visa Card statements, and documentation for Accounts Payable.

Maintain project registers, spreadsheets and reporting dashboards in line with site requirements.

Assist with ad hoc site-based duties as required, ensuring daily operations run efficiently and safely.

About You

You’re proactive, organised and comfortable working in a fast-paced site environment. You can juggle competing priorities, support multiple stakeholders, and keep calm under pressure.

You’ll bring:

Minimum 3 years’ experience in a project administration or site-based coordination role.

Experience working within construction, energy, mining or infrastructure projects.

Strong Microsoft Office skills; exposure to Jobpac or similar systems highly regarded.

Excellent communication and stakeholder coordination skills.

A genuine focus on teamwork, accountability, and safety.

Certificate IV in Business Administration (desirable).

Construction Card and current C-Class Driver’s Licence (or willingness to obtain).

Why This Role

Major national infrastructure and energy program with long-term prospects.

Site-based 14:7 roster (alternative rosters available for local hires).

High visibility and variety — every day makes a difference.

Collaborative, supportive project culture where your contribution is valued.

Competitive salary up to $120K + Super + Site Allowance (dependent on experience).

If you’re an experienced site administrator who thrives on variety, responsibility and teamwork, this is your chance to be part of something significant.