Senior Programs Officer

Aikenhead Centre for Medical Research; City of Melbourne; On-site; AUD 70,000 - 110,000; Full time

Job summary

Aikenhead Centre for Medical Discovery (ACMD) in Melbourne is seeking a Senior Programs Officer to develop, coordinate and deliver innovation and translational research programs. You will act as a central coordinator across pipelines, governance, events and reporting, engaging researchers, clinicians and industry partners to accelerate healthcare solutions.

You will manage program plans, timelines and documentation, coordinate workshops and networking events, and support continuous improvement

Qualifications

• Experience coordinating programs, projects, events and stakeholder engagement.
• Excellent written and verbal communication skills for reports, minutes and stakeholder communications.
• Strong organisational skills and high attention to detail.
• Experience supporting committees, advisory groups or multi-stakeholder meetings.
• Experience in scientific, MedTech or translational research environments desirable.
• Experience with ISO 13485 desirable.
• Ability to build relationships with researchers, clinicians, industry partners and internal teams.

Responsibilities

• Develop and coordinate end-to-end delivery of ACMD program activities.
• Coordinate program intake, governance processes and pipeline progression.
• Prepare agendas, minutes, papers and supporting materials for meetings and advisory groups.
• Maintain program plans, registers, timelines, action trackers and operational documentation.
• Coordinate workshops, seminars, mentoring activities, pitch events, panels and networking opportunities.
• Build and maintain relationships with researchers, project teams, mentors, partners and other stakeholders.
• Monitor milestones, risks, dependencies and actions, escalating issues where required.
• Support stakeholder communications, impact reporting and continuous improvement of program systems.

Skills

Program management

Stakeholder engagement

Communication skills

Organisational skills

Governance

Education

Bachelor-level qualification in science/health/engineering/business

Job description

Are you an innovative and proactive programs professional who thrives in a collaborative, purpose-driven environment? The Aikenhead Centre for Medical Discovery (ACMD) is seeking a Senior Programs Officer to support the development and delivery of innovation, translational research and medical technology programs.

The Aikenhead Centre for Medical Discovery (ACMD) is Australia’s first collaborative, hospital-based biomedical engineering and health innovation hub. Located in Melbourne’s world-leading biomedical precinct, ACMD brings together clinicians, engineers, researchers and industry partners to accelerate the translation of medical research into real-world healthcare solutions.

ACMD operates at the intersection of research excellence, clinical need and commercial capability. Our mission is to improve patient outcomes by fostering collaboration, supporting translation and enabling innovation that delivers tangible impact for health systems locally and globally.

About the role

The Senior Programs Officer will develop, coordinate and support the delivery of ACMD’s programs and activities across pipeline development, stakeholder engagement, governance, events and reporting. This role acts as a central point of coordination for internal and external stakeholders and requires a high level of organisation, initiative, attention to detail and professional communication.

What you’ll do

Develop and coordinate end-to-end delivery of ACMD program activities, including planning, scheduling, documentation, follow-up and reporting.

Support program intake, project review, governance processes and pipeline progression.

Prepare agendas, minutes, papers, action logs and supporting materials for meetings and advisory groups.

Maintain program plans, registers, timelines, action trackers and operational documentation.

Coordinate workshops, seminars, mentoring activities, pitch events, panels and networking opportunities.

Build and maintain relationships with researchers, project teams, mentors, partners, advisors and other stakeholders.

Monitor milestones, risks, dependencies and actions, escalating issues where required.

Support stakeholder communications, impact reporting, case studies and continuous improvement of program systems and processes.

About you

You are a capable and collaborative manager with strong program, project or stakeholder engagement experience. You are comfortable working across complex stakeholder environments and can manage priorities, meet deadlines and produce high-quality documentation. You bring strong communication skills, sound judgement and a genuine interest in health innovation, medical research, MedTech, digital health or translational research.

Skills and experience

Tertiary qualification in science, health, engineering, business, innovation, program management, project management or a related field.

Experience coordinating programs, projects, events, research translation activities, innovation initiatives or stakeholder engagement activities.

Excellent written and verbal communication skills, including preparation of reports, minutes, papers, briefings and stakeholder communications.

Strong organisational skills and high attention to detail.

Experience supporting committees, advisory groups, governance forums or multi-stakeholder meetings.

Ability to build relationships and work collaboratively with researchers, clinicians, industry contacts, partners and internal teams.

Experience in a scientific, MedTech, health innovation, commercialisation or translational research environment is desirable.

Experience with ISO 13485 or quality management systems is desirable.

Contribute to programs that support the translation of innovative health and medical technologies.

Work with a collaborative network of clinicians, researchers, engineers, industry partners and innovation specialists.

Be part of a purpose-driven organisation focused on improving healthcare outcomes.

Support a growing biomedical engineering and translational research ecosystem in Melbourne.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Australia?
• What’s your expected annual base salary?
• How many years' experience do you have as a Program Officer?
• Do you have Project Coordination experience?
• Have you worked in a role which requires a sound understanding of ISO 13485?