Senior Governance & Secretariat Facilitator

Troocoo Pty; Brisbane; On-site; AUD 83,000 - 124,000; Part time

Job summary

Troocoo Pty is seeking a Senior Governance/Secretariat Advisor for a six-month hourly-rate contract in Brisbane. You will provide end-to-end secretariat support for senior governance forums, including meeting preparation, agendas, papers, minutes, and action tracking.

You will chair meetings when required, maintain governance registers, and ensure timely, decision-focused outputs in a fast-paced infrastructure environment. Strong communication and organisational skills are essential.

Qualifications

• Proven experience providing high-quality secretariat support to multiple senior governance entities.
• Solid understanding of corporate governance principles and meeting coordination.
• Ability to work in the grey, fill gaps, and make sound judgments under tight deadlines.
• Strong stakeholder engagement with internal and external partners.
• Excellent written and analytical skills for concise committee material.
• Proven organisation and time management in fast-paced environments.
• Proficiency in Microsoft Office, including PowerPoint and SharePoint.
• Experience with document and records management systems.

Responsibilities

• Provide end-to-end secretariat support for multiple senior project and program governance entities, including meeting preparation, agendas, papers, minutes and action items.
• Proactively track, follow up and secure outstanding inputs, actions and reports from stakeholders, using persistence and strong interpersonal skills to meet tight timeframes.
• Chair governance and management meetings as required, ensuring discussion is focused and outcomes are clearly recorded.
• Prepare high-quality governance documentation, including briefing notes, presentations, memoranda and submissions, while maintaining discretion and confidentiality.
• Maintain governance registers, including action, decision and implementation registers, ensuring accuracy, completeness and traceability.
• Lead the preparation and distribution of governance look ahead schedules and activity calendars.
• Collate and quality assure reports, briefings and information papers to ensure they are accurate, timely and fit for purpose.
• Engage with internal and external stakeholders at all levels to support streamlined governance processes and effective information flow.
• Provide contemporary governance advice to management and project teams, and contribute to improvements in governance and reporting processes.

Skills

Secretariat experience

Governance principles

Stakeholder engagement

Meeting coordination

Minutes drafting

Tools

SharePoint

Job description

Troocoo Pty is seeking a Senior Governance/Secretariat Advisor for a six-month hourly-rate contract in Brisbane. You will provide end-to-end secretariat support for senior governance forums, including meeting preparation, agendas, papers, minutes, and action tracking.

You will chair meetings when required, maintain governance registers, and ensure timely, decision-focused outputs in a fast-paced infrastructure environment. Strong communication and organisational skills are essential.