Senior Finance Officer

Kids Plus Foundation; Geelong; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Six weeks annual leave (pro rata)

Not-for-profit salary packaging

Job summary

Kids Plus Foundation, based on Deakin University’s Waurn Ponds campus in Geelong, seeks a Senior Finance Officer / Bookkeeper to own the end-to-end transactional finance function. The role focuses on high-volume invoicing, A/R, A/P, payroll, and controls to support a growing not-for-profit organisation.

You’ll bring 5+ years in senior bookkeeping, Xero proficiency, strong Excel skills, and a proactive approach to process improvement within a collaborative team.

Qualifications

• Minimum 5 years of experience in senior bookkeeping or finance roles.
• Qualifications in bookkeeping, accounting or related field.
• Proven ability to manage end-to-end transactional finance (A/R, A/P, payroll).
• Sound knowledge of Xero and payroll systems.
• Advanced Excel skills and strong organisational abilities.
• Not-for-profit sector experience is a plus.

Responsibilities

• Manage high-volume weekly invoicing across NDIA-managed, plan-managed and self-managed clients.
• Submit and reconcile NDIS bulk claims.
• Prepare and issue invoices within required timeframes.
• Monitor incoming payments and follow up outstanding receivables.
• Investigate and resolve billing discrepancies and remittance queries.
• Reconcile customer payments, funding and donation receipts.
• Produce debtor and billing reports for management.
• Process supplier invoices and employee reimbursements.
• Prepare and manage payment runs.
• Reconcile bank, credit card, debtor and creditor accounts.
• Process fortnightly payroll using Employment Hero.
• Process superannuation and STP lodgements.
• Support salary packaging administration.
• Maintain payroll records and reconciliations.
• Manage the finance inbox and respond to queries.
• Assist with BAS/IAS preparation, audits and compliance reporting.
• Maintain strong financial controls and documentation.
• Identify opportunities to improve systems and streamline processes.

Skills

Financial management

Payroll processing

Time management

Problem solving

Attention to detail

Organisational skills

Education

Bookkeeping / accounting qualification

Tools

Xero

Employment Hero

Job description

Reporting to the Finance Manager, the Senior Finance Officer / Bookkeeper is responsible for the end-to-end transactional finance function, ensuring accurate, timely and well-controlled financial processing across the organisation. This is a hands-on role that requires a highly capable finance professional with strong Xero knowledge who can take ownership of high-volume invoicing and accounts receivable, while managing accounts payable, payroll and reconciliations, and continually improving processes and controls.

Key responsibilities

• Manage high-volume weekly invoicing across NDIA-managed, plan-managed and self-managed clients
• Submit and reconcile NDIS bulk claims, ensuring accuracy and compliance
• Ensure invoices are prepared accurately and issued within required timeframes
• Monitor incoming payments and follow up outstanding receivables
• Investigate and resolve billing discrepancies and remittance queries
• Reconcile customer payments, funding and donation receipts
• Produce debtor and billing reports for management
• Process supplier invoices and employee reimbursements
• Prepare and manage payment runs
• Reconcile bank, credit card, debtor and creditor accounts
• Process fortnightly payroll using Employment Hero
• Process superannuation and STP lodgements
• Support salary packaging administration
• Maintain payroll records and reconciliations
• Manage the finance inbox and respond to internal and external queries
• Assist with BAS/IAS preparation, audits and compliance reporting
• Maintain strong financial controls and documentation
• Identify opportunities to improve systems, streamline processes and strengthen financial controls.
• Contribute to the ongoing development of finance processes as the organisation builds its internal capability

About you

• Minimum 5 years' experience in a senior bookkeeping, finance officer or similar role
• Qualifications in bookkeeping, accounting or a related field
• Proven ability to manage end-to-end transactional finance, including accounts receivable, accounts payable, payroll and reconciliations
• Sound knowledge of financial systems and accounting software, including Xero
• Experience with payroll systems (experience with Employment Hero highly regarded)
• Intermediate to advanced Microsoft Excel skills
• Excellent organisational and time management skills, including the ability to manage competing priorities and meet deadlines
• Strong problem-solving skills, including the ability to investigate discrepancies, identify causes and follow issues through to resolution
• High attention to detail and accuracy
• A meaningful role in a purpose-driven organisation
• Attractive not-for-profit salary packaging benefits
• Six weeks annual leave (pro rata)
• A supportive and collaborative culture
• Modern offices located on the Deakin University campus in Geelong
• The opportunity to contribute to an organisation combining clinical excellence, research and innovation
• The opportunity to take ownership of a key finance function and contribute to ongoing process improvement

About us

Kids+ supports children and young people with complex physical needs to thrive. We are a leading not-for-profit organisation based on Deakin University's Waurn Ponds campus in Geelong, providing specialist allied health services for children and young people with complex physical needs. We combine specialist therapy services with research, training and community engagement to improve outcomes for children and families now and into the future.