Senior Facilities Manager

Coombes Property Group; Sydney; On-site; AUD 120,000 - 150,000; Full time

Job summary

Coombes Property Group is seeking a Senior Facilities Manager to actively manage the maintenance and operation of a Sydney-based property. You will work with the property management and maintenance teams to ensure assets are presented and operated to the highest standard.

The role requires a commercially minded professional with a strong focus on safety, WHS, and cost control, capable of leading onsite staff and coordinating tenancy-related works.

Qualifications

• Minimum 10 years of industry experience in a similar facilities role.
• Strong understanding of building services, safety, and compliance requirements.
• Proven ability to manage contractors, schedules, and quality control.
• Detail-oriented with solid administrative and spreadsheet skills.

Responsibilities

• Manage, maintain and operate building services for Sydney properties.
• Oversee assets to ensure cost-efficiency and compliance with statutory requirements.
• Lead onsite team, ensuring engagement, training and performance.
• Execute daily, weekly and monthly facilities duties and inspections.
• Prepare reports, budgets, and reporting materials for management.
• Coordinate tenancy works, fit-outs and common area upgrades with project teams.
• Liaise with clients, tenants, consultants and management; supervise contractors and WHS compliance.

Skills

Facilities management

Building services

Contract management

WH&S compliance

Budgeting

Team leadership

Job description

Coombes Property Group is a growing private property investment and development group and is seeking to appoint a Senior Facilities Manager to actively manage the maintenance and operation of a Sydney based property.

We are looking for an experienced, commercially minded, well rounded, and dedicated professional who is passionate about property. This role will work closely with our experienced property management and maintenance teams to ensure the presentation and operation of our properties is to the highest standard.

Your responsibilities will include but not be limited to:

Management, maintenance and operation of building services

Ensuring that the assets are maintained in good repair, utilized in the most cost effective manner and serviced in accordance with the statutory requirements, whilst maintaining the highest level of safety and customer service. This includes the oversight of local capital works projects, property related contracts and services

Managing the onsite team, ensuring that they are fully utilized, engaged and trained for the functions they are performing

Execution of daily, weekly and monthly duties

Carry out the necessary inspections and reports

Ensure a high level of maintenance, cleanliness and presentation at all times

Adhere to all company procedures

Assist National Operations Manager as required

Assist in the preparation and control of annual operating expenditure budget

Assist the Asset Manager with preparing tenancies for letting and inspections

Working with the Asset Manager with management team to deliver tenancy of Tenant fit-outs and common area upgrades.

Working with the National Operational Manager and Property Manager with management of site team including training and performance appraisals

Liaising with clients, tenants, consultants and management including the preparation of reporting materials

Effective Management of contractors including inductions, monitoring of practices and all WHS related procedures and safety gear. Check scope and quality of completed works

Calls outs-respond to any call outs and action as appropriate

Your Skills, Experience and Qualifications will include:

Minimum of 10 years’ industry experience in a similar role

An eye for detail & the ability & willingness to attend to detail

An understanding of the fundamental systems in a property and willingness to “Take ownership” of problems.

Ability to work unsupervised.

A willingness to learn, Flexibility in thinking.

Administrative and Spreadsheet Competency Computer literacy (& BMCS).

Management of Contractors and contract schedules.

Awareness of safety, WHS, DDA and other risk management issues.

Awareness of the Australian Standards and BCA.

Ability to prioritize and have effective time management skills.

A team approach and the willingness to be flexible with duties and working hours.

Experience representing an organisation to project groups relating to corporate refurbs and new build fit-outs will be advantageous as you will play an integral role in all projects impacting on the facilities.

In order to be considered for this exciting opportunity you will be an excellent team player with a proactive approach and the ability to be self-motivated whilst managing tight time deadlines and competing priorities. You have strong interpersonal and communication skills. This role requires initiative and problem solving ability to meet the expectations of the team.