Senior Facilities Coordinator

at; Adelaide; On-site; AUD 65,000 - 85,000; Full time

Job summary

We are a global commercial real estate company in Adelaide seeking a Facilities Coordinator to support operational excellence across facility services, maintenance programs, contractor management, compliance, and financial administration.

You will work with internal stakeholders, tenants, service providers, and contractors to ensure a safe, compliant, and well-maintained workplace, with responsibilities spanning inspections, budgeting, reporting, and cost-saving initiatives.

Qualifications

• 3–5 years' experience in facilities coordination or similar roles.
• Experience with commercial property or industrial facilities.
• Knowledge of maintenance, contractor management, compliance, and reporting.
• Experience using CMMS or work order systems.
• Strong MS Office skills (Excel, Word, PowerPoint).
• Ability to manage multiple priorities in a fast-paced environment.
• Desirable certifications (CFM/IFMA/BOMA) or related qualifications.

Responsibilities

• Coordinate day-to-day operation of facilities, including maintenance and cleaning.
• Support contractor and vendor performance to meet contracts and client expectations.
• Conduct regular inspections and identify maintenance improvements.
• Respond to maintenance requests promptly and professionally.
• Maintain site documentation, reports, logs, and manuals up to date.
• Assist with budgeting, purchasing, invoicing, and expenditure tracking.
• Contribute to capital works plans and cost-saving initiatives.
• Analyze operational data to support reporting and continuous improvement.
• Ensure insurance and safety compliance for contractors and tenants.
• Build strong stakeholder relationships and deliver excellent service.

Skills

Facilities coordination

Contractor management

CMMS experience

Excel

Financial reporting

Education

Certificate/Diploma in Facilities Management

Tools

CMMS

Work order systems

Job description

Opportunity to work across a diverse portfolio

As Facilities Coordinator, you will be responsible for supporting the delivery of operational excellence across facility services, maintenance programs, contractor management, compliance, and financial administration. You will work collaboratively with internal stakeholders, tenants, service providers, and contractors to ensure a safe, compliant, and well-maintained workplace environment.

Key responsibilities

Coordinate the day-to-day operation of facilities, including maintenance, cleaning, life safety systems, engineering services, and general building services.

Support the management of contractor and vendor performance, ensuring services are delivered in line with agreed contracts and client expectations.

Conduct regular inspections of buildings, common areas, and critical systems, identifying maintenance and operational improvement opportunities.

Respond to maintenance requests and facility-related issues in a timely and professional manner.

Maintain site documentation and compliance records, ensuring all reports, logs, certificates, and operational manuals remain accurate and up to date.

Assist with budgeting, financial reporting, purchase orders, invoice processing, and expenditure tracking.

Support the preparation of capital works plans, maintenance strategies, and cost-saving initiatives.

Collect and analyse operational data to support reporting and continuous improvement activities.

Monitor contractor and tenant compliance with insurance and safety requirements.

Build strong relationships with stakeholders while delivering exceptional customer service.

About you

3-5 years' experience in facilities coordination, property operations, building management, or a similar role.

Experience within commercial property, industrial facilities, corporate workplaces, or real estate environments.

Knowledge of building maintenance, contractor management, engineering services, and compliance requirements.

Experience using CMMS or work order management systems.

Strong administrative, reporting, and financial management skills.

Proficiency across Microsoft Office Suite, particularly Excel, Word, and PowerPoint.

The ability to manage multiple priorities and work effectively in a fast-paced environment.

Certified Facility Manager (CFM), IFMA, BOMA, or similar industry certifications (desirable).

Additional qualifications in Facilities Management, Engineering, Property, Business, or a related discipline (desirable).

Experience interpreting contracts, service agreements, and vendor arrangements (desirable).

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Commercial & Industrial Property Management More than 10,000 employees

We are a full-service global commercial real estate company with over 100 years of experience, 54,000 professionals and 400 offices worldwide. We are driven to solve complex problems, and we have the expertise and experience to bring solutions to life.

We are a full-service global commercial real estate company with over 100 years of experience, 54,000 professionals and 400 offices worldwide. We are driven to solve complex problems, and we have the expertise and experience to bring solutions to life.

What can I earn as a Facilities Coordinator