Executive Assistant to the COO - Strategic Healthcare Admin

PageUp People Limited; Adelaide; Hybrid; AUD 82,000 - 86,000; Full time

Benefits offered by this job

Salary sacrifice benefits

Flexible working arrangements

Job summary

Southern Adelaide Local Health Network – Flinders Medical Centre – Office of the Chief Executive Officer seeks an experienced Executive Assistant to the COO. You will provide high-level administrative support in a fast-paced healthcare environment, managing calendars, coordinating meetings and preparing materials for executive level discussions.

Reporting to the Senior Office Manager, you will liaise with stakeholders, take minutes, and ensure confidential, timely communication.

Qualifications

• Proven ability to meet deadlines and perform under pressure in a CEO’s office.
• Experience arranging and providing high-level support for meetings and conferences.
• Discreet handling of confidential matters with integrity and diplomacy.
• Work independently, set priorities and anticipate Executive Team requirements.
• Strong oral and written communication with proactive problem solving.
• Experience dealing with senior staff and strong organisational skills.

Responsibilities

• Provide confidential administrative service to the designated Executive.
• Coordinate and maintain the executive’s calendar and meetings.
• Assist in planning, coordinating and preparing for executive meetings.
• Provide an Executive Officer role to meetings and committees, prepare materials and take minutes.
• Liaise between the Executive and internal/external stakeholders with professionalism.
• Monitor quality and timeliness of correspondence for the Executive.

Skills

Executive support

Calendar management

Meeting coordination

Confidentiality

Stakeholder liaison

Written communication

Job description

Southern Adelaide Local Health Network – Flinders Medical Centre – Office of the Chief Executive Officer seeks an experienced Executive Assistant to the COO. You will provide high-level administrative support in a fast-paced healthcare environment, managing calendars, coordinating meetings and preparing materials for executive level discussions.

Reporting to the Senior Office Manager, you will liaise with stakeholders, take minutes, and ensure confidential, timely communication.