Executive Support & Operations Specialist

Queensland Treasury Corporation; City of Brisbane; On-site; AUD 85,000 - 105,000; Full time

Job summary

Queensland Treasury Corporation is seeking an Executive Support & Operations Officer to join the Business Services Division, providing high-quality operational, reporting and executive support to the COO Office and Leadership Team.

This varied role coordinates divisional reporting and governance, prepares executive communications and presentations, supports key business deliverables and helps drive smooth operation across a busy division.

Qualifications

• Experience providing executive, business operations or divisional support in a corporate environment.
• Strong written communication skills with experience preparing reports, presentations, briefing materials and communications for senior leaders.
• Exceptional organisational skills and attention to detail.
• Ability to build strong stakeholder relationships across all levels of an organisation.
• Sound judgement, initiative and a solutions-focused mindset.
• Advanced Microsoft 365 skills, including Outlook, PowerPoint, Word, Teams and SharePoint.
• Ability to manage confidential information with professionalism and discretion.

Responsibilities

• Coordinating divisional reporting, governance submissions and business deliverables.
• Preparing and reviewing executive reports, presentations, briefing notes and communications.
• Managing action registers, governance records and other key operational artefacts.
• Supporting leadership meetings, events, planning activities and divisional operating rhythms.
• Monitoring key priorities, milestones and deliverables across the division.
• Supporting employee engagement initiatives and divisional People Plan activities.
• Acting as a key liaison between the COO Office, Business Services Division and corporate support functions.
• Providing executive support including diary management, travel coordination, expenses, meetings and general administration.
• Supporting continuous improvement initiatives and the effective use of digital and AI-enabled tools.

Skills

Executive support

Operations coordination

Governance

Presentation skills

Stakeholder management

MS 365 proficiency

Diary management

Travel coordination

Discretion with confidential info

Tools

Outlook

PowerPoint

Word

Teams

SharePoint

Job description

Queensland Treasury Corporation is seeking an Executive Support & Operations Officer to join the Business Services Division, providing high-quality operational, reporting and executive support to the COO Office and Leadership Team.

This varied role coordinates divisional reporting and governance, prepares executive communications and presentations, supports key business deliverables and helps drive smooth operation across a busy division.