Senior Executive Assistant

Department: Executive Office; City of Parramatta; Hybrid; AUD 117,000 - 129,000; Full time

Job summary

Department of Communities and Justice NSW is seeking a Senior Executive Assistant to provide executive, secretarial and administrative support to the CEO of Homes NSW. You will prioritise requests, manage the CEO's diary, coordinate travel, and support meetings across the directorate to optimise leadership time.

The role requires discretion, superior written and verbal communication, and the ability to engage stakeholders at all levels.

Qualifications

• Demonstrated experience providing high-level executive support in a fast-paced, high volume environment.
• Exceptional diary and calendar management skills, including coordinating complex schedules, managing competing priorities, and anticipating executive needs.
• Highly developed written and verbal communication skills, with the ability to engage effectively with stakeholders at all levels.
• Proven ability to manage confidential, sensitive, and complex information with discretion, professionalism and sound judgment.
• Ability to work independently while maintaining a high level of accuracy and attention to detail.
• Experience in the use of Microsoft Office applications and electronic record management systems.

Responsibilities

• As the Senior Executive Assistant to the Chief Executive Officer, Homes NSW you analyse and assess requests in order to prioritise matters, and initiate action exercising discretion and maintaining confidentiality to facilitate the optimal use of the CEO's time
• Manage the CEO's diary appointments, records and correspondence, coordinate travel arrangements and schedule and support meetings to facilitate the effective management of the Executive's operational area/directorate/division
• Liaise with key internal and external stakeholders within and outside of Homes NSW and the Department of Communities and Justice
• Review high level communication including briefing notes and correspondence, to respond to issues and enquiries while acting with discretion
• Ensure efficient communication across the CEO's office and with Executive Director offices across Homes NSW

Skills

Executive support

Diary management

Stakeholder comms

Discretion

Attention to detail

MS Office

Tools

Electronic records systems

Job description

$116,981 - $129,492 a year

Permanent

Hybrid

2d ago , from Department of Communities and Justice NSW

Salary - GR 7/8 $116,981 - $129,492 plus superannuation

Your role

The NSW Government is determined to make NSW a place where everyone has access to safe and secure housing, and where experiences of homelessness are rare, brief and non-recurring.

Homes NSW is a division of the Department of Communities and Justice. It brings together the housing and homelessness functions of the Department of Communities and Justice, the NSW Land and Housing Corporation, Aboriginal Housing Office and key worker housing functions from across government all under one roof.

The Senior Executive Assistant provides a range of executive, secretarial and administrative support services across a range of complex issues to support the Senior Executive/s achievement of organisational objectives.

What you’ll do

• As the Senior Executive Assistant to the Chief Executive Officer, Homes NSW you analyse and assess requests in order to prioritise matters, and initiate action exercising discretion and maintaining confidentiality to facilitate the optimal use of the CEO's time
• Manage the CEO's diary appointments, records and correspondence, coordinate travel arrangements and schedule and support meetings to facilitate the effective management of the Executive's operational area/directorate/division
• Liaise with key internal and external stakeholders within and outside of Homes NSW and the Department of Communities and Justice
• Review high level communication including briefing notes and correspondence, to respond to issues and enquiries while acting with discretion
• Ensure efficient communication across the CEO's office and with Executive Director offices across Homes NSW

What we’re looking for

• Demonstrated experience providing high-level executive support in a fast-paced, high volume environment
• Exceptional diary and calendar management skills, including co-ordinating complex schedules, managing competing priorities, and anticipating executive needs
• Highly developed written and verbal communication skills, with the ability to engage effectively with stakeholders at all levels
• Proven ability to manage confidential, sensitive, and complex information with discretion, professionalism and sound judgment
• Ability to work independently while maintaining a high level of accuracy and attention to detail
• Outstanding organisational, prioritisation, and time management skills, with the ability to meet tight deadlines and adapt to changing priorities.
• Experience in the use of Microsoft Office applications and electronic record management systems

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you.

What We Offer

We offer a variety of benefits, including:

• A challenging and rewarding career
• Flexible, autonomous work environment
• Competitive pay and conditions
• Training and development opportunities to build and maintain capabilities
• Health & Wellbeing and Employee Assistance Programs.

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It's work that really matters.

Applications close

Friday 9 October at 11:59pm AEST.

For more information about the role or what it's like to work for DCJ, please contact the hiring manager Julianne Mccaffey at ***************@homes.nsw.gov.au

If you've got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best please contact ***********@dcj.nsw.gov.au

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Applying for DCJ jobs on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

The Welcome Experience

Thinking about moving to regional NSW? Get free, personalised support with housing, schools, jobs, and settling in. Learn more: www.nsw.gov.au/welcomeexperience

The careers site currently promotes this service on the 'Discover roles with DCJ in regional NSW' page.

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