Senior Project Administrator

John Holland Pty Ltd; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Salary continuance

Parental leave

Career development

Iconic projects

Inclusive culture

Wellbeing support

Job summary

John Holland Pty Ltd in Melbourne is seeking a Senior Project Administrator to join the North East Link - Hoddle to Burke project. You will provide administrative and commercial support to the project team while leading a team of Site Administrators.

You will promote EHBA's safety, environmental, quality and compliance standards, while ensuring efficient project administration and commercial processes. The ideal candidate will coach junior administrators, drive cost forecasting, invoicing, and

Qualifications

• Certificate III in Business Administration (or equivalent) and a current Driver’s Licence.
• Experience in job costing, purchasing, and accounts administration, preferably within construction.
• Proficiency in Viewpoint (or similar systems) and Microsoft Office.
• Strong data entry accuracy and attention to detail.
• Strong communication and leadership skills, with ability to manage a team.

Responsibilities

• Manage site administration activities, including reception, filing, correspondence, meeting minutes, data entry, and record management.
• Process and maintain project financial records, including delivery dockets, orders, invoices, approvals, and job costing system entries.
• Support procurement, subcontract administration, progress claims, payment schedules, and project cost forecasting.
• Coordinate project meetings, events, reports, presentations, and project communications.
• Maintain vehicle, plant, equipment, and project registers while ensuring accurate electronic and hard-copy record keeping.
• Lead, mentor, and coordinate a team of Site Administrators, ensuring effective workload management, performance, and development.
• Ensure compliance with EHBA/NEL policies, procedures, training requirements, relevant legislation, and industry standards, including providing guidance to junior administrators as required.

Skills

Data entry

Leadership

Communication

Team leadership

Education

Certificate III in Business Administration

Tools

Viewpoint

Microsoft Office

Job description

John Holland is looking for aSenior Project Administratorto join our North East Link - Hoddle to Burke project

Eastern Hoddle Bourke Alliance (EHBA), comprising John Holland, Seymour Whyte, Mott MacDonald and Jacobs, in partnership with MRPV, is delivering a major upgrade of Melbourne's Eastern Freeway as part of the North East Link Project. The project includes:

• 6km of freeway widening with additional lanes in both directions
• 3km dedicated busway separated from mainline traffic
• Major bridge and structural works, including a new Yarra River bridge
• Installation of retaining walls, drainage, noise walls, ITS, lighting and signage

As a Senior Project Administrator, you will provide administrative and commercial support to the project team while leading and developing a team of Site Administrators. You will contribute to project success by promoting EHBA's safety, environmental, quality and compliance standards, while ensuring efficient project administration and commercial processes.

Role responsibilities

• Manage site administration activities, including reception, filing, correspondence, meeting minutes, data entry, and record management.
• Process and maintain project financial records, including delivery dockets, orders, invoices, approvals, and job costing system entries.
• Support procurement, subcontract administration, progress claims, payment schedules, and project cost forecasting.
• Coordinate project meetings, events, reports, presentations, and project communications.
• Maintain vehicle, plant, equipment, and project registers while ensuring accurate electronic and hard-copy record keeping.
• Lead, mentor, and coordinate a team of Site Administrators, ensuring effective workload management, performance, and development.
• Ensure compliance with EHBA/NEL policies, procedures, training requirements, relevant legislation, and industry standards, including providing guidance to junior administrators as required.

About You

• Certificate III in Business Administration (or equivalent) and a current Driver’s Licence.
• Experience in job costing, purchasing, and accounts administration, preferably within construction.
• Proficiency in Viewpoint (or similar systems) and Microsoft Office.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Strong communication, interpersonal and leadership skills, with the ability to manage a team and work collaboratively.

We offer

• Competitive salary and benefits, including salary continuance and salary sacrifice options
• Flexible work arrangements and generous leave, including 18 weeks paid parental leave
• Career development through technical, leadership and emerging talent programs
• Opportunities to work on some of Australia's most iconic projects
• A diverse and inclusive culture where everyone feels they belong
• Wellbeing support and benefits designed to help you thrive

At John Holland, our purpose is simple: we transform lives with everything we do.

We know infrastructure is about people - our customers, our employees and the communities we work in every day. That's what sets us apart: deep expertise, proven capability and a genuine commitment to creating better outcomes for people along the way.

With expertise spanning engineering, construction and operations, we're delivering the projects and services that keep communities moving. From rail, roads and bridges to hospitals and stadiums, we've helped shape Australia through iconic projects. You'll even see us operating buses, trains and trams.

Be part of a team that's up for the challenge of transforming lives.

John Holland does not accept any speculative or unsolicited CV’s from agencies that have been sent to our internal recruitment team or hiring managers