Contracts Administrator

John Holland Pty Ltd; City of Brimbank; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive salary

Salary continuance

Salary sacrifice options

Flexible work arrangements

18 weeks paid parental leave

Career development programs

Diverse and inclusive culture

Wellbeing support

Job summary

John Holland Pty Ltd is seeking a Contracts Administrator to join the North Western Program Alliance team in Macleod VIC. You will support subcontract commercial management from tender to close-out, ensuring cost and delivery targets are met while minimising contractual risk.

The role requires a relevant degree and established experience in contracts/admin roles within construction or engineering, with strong knowledge of contractual and legislative requirements and document control.

Qualifications

• Bachelor’s degree in construction management, Engineering, Quantity Surveying, Law, Commerce, Accounting, or a related discipline.
• Demonstrated experience in Contracts Administration, Commercial Administration, Quantity Surveying, or a similar commercial role within the construction, infrastructure, or engineering industry.
• Strong understanding of contractual, commercial, and legislative requirements within project environments.
• Good understanding of document control and record management procedures.

Responsibilities

• Prepare and issue tender packages, including reviewing scopes of work and managing subcontractor RFQs.
• Manage the end-to-end subcontract process, including procurement, contract negotiations and execution, progress claims, payments, variations, extensions of time, and maintaining subcontract registers to ensure projects are delivered on time and within budget.
• Assess commercial and contractual risks involved in delivery and implementation of subcontracts and identify and recommend controls to project management teams for implementation.
• Monitor subcontract compliance and prepare reports on subcontract commercial performance.
• Maintain commercial and subcontract systems, including Project Cost Reporting (PCR), Asset Registers, Commercial Pack databases, and Contract Sum systems from establishment through to close-out.
• Provide support to Accounts Payable and Site Administration teams on subcontract rates, payments, and contract terms.

Skills

Contracts Administration

Commercial Administration

Quantity Surveying

Document Control

Education

Bachelor’s degree in construction management, Engineering, Quantity Surveying, Law, Commerce, Accounting, or a related discipline

Job description

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John Holland is seeking an experienced Contracts Administrator to join the North Western Program Alliance (NWPA) team based in Macleod VIC 3085 (Ruthven Street)

In this role, you will support the commercial management of subcontract packages from tender through to completion and close-out, ensuring project financial and operational objectives are achieved while minimising contractual risks and dispute

North Western Program Alliance (NWPA) consists of four Alliance partners – John Holland, KBR, MTM, V/Line and the client (LXRP), working together as one team to achieve shared goals. Since 2017, NWPA has had a proven track record with the successful delivery of eight level crossing removal projects (17 LX) and several premium stations, with three projects currently in delivery and two in development phase.

Guided by our values of Care, Excellence, Creativity and Empowerment, we are committed to making a lasting difference for the communities we serve.

Role responsibilities

• Prepare and issue tender packages, including reviewing scopes of work and managing subcontractor RFQs.
• Manage the end-to-end subcontract process, including procurement, contract negotiations and execution, progress claims, payments, variations, extensions of time, and maintaining subcontract registers to ensure projects are delivered on time and within budget.
• Assess commercial and contractual risks involved in delivery and implementation of subcontracts and identify and recommend controls to project management teams for implementation.
• Monitor subcontract compliance and prepare reports on subcontract commercial performance.
• Maintain commercial and subcontract systems, including Project Cost Reporting (PCR), Asset Registers, Commercial Pack databases, and Contract Sum systems from establishment through to close-out.
• Provide support to Accounts Payable and Site Administration teams on subcontract rates, payments, and contract terms.

About You

• Bachelor’s degree in construction management, Engineering, Quantity Surveying, Law, Commerce, Accounting, or a related discipline
• Demonstrated experience in Contracts Administration, Commercial Administration, Quantity Surveying, or a similar commercial role within the construction, infrastructure, or engineering industry.
• Strong understanding of contractual, commercial, and legislative requirements within project environments.
• Good understanding of document control and record management procedures.

We offer

• Competitive salary and benefits, including salary continuance and salary sacrifice options
• Flexible work arrangements and generous leave, including 18 weeks paid parental leave
• Career development through technical, leadership and emerging talent programs
• Opportunities to work on some of Australia’s most iconic projects
• A diverse and inclusive culture where everyone feels they belong
• Wellbeing support and benefits designed to help you thrive

At John Holland, our purpose is simple: we transform lives with everything we do

We know infrastructure is about people - our customers, our employees and the communities we work in every day. That’s what sets us apart: deep expertise, proven capability and a genuine commitment to creating better outcomes for people along the way.

With expertise spanning engineering, construction and operations, we’re delivering the projects and services that keep communities moving. From rail, roads and bridges to hospitals and stadiums, we’ve helped shape Australia through iconic projects. You’ll even see us operating buses, trains and trams.

Be part of a team that’s up for the challenge of transforming lives.

John Holland does not accept any speculative or unsolicited CV’s from agencies that have been sent to our internal recruitment team or hiring managers