Senior Contracts Administrator

Fulton Hogan; Newcastle; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Maternity leave contract

Supportive team environment

Job summary

Maitland Baptist OOSH (MBCCC Ltd) is seeking a diligent Administration Assistant for a maternity leave fixed-term contract. This full-time role, based in Maitland/Lower Hunter Valley, supports the Administration Manager and centre teams across multiple services to ensure smooth operations for families and staff.

You will handle bookings, enrolments, respond to enquiries, and assist with paperwork, accounting tasks, and compliance. A collaborative, customer‑facing environment awaits.

Qualifications

• Experience in the OOSH sector is essential.
• Strong organisational and time management abilities.
• Experience using OWNA, Xero and Deputy.
• Excellent communication and people skills.

Responsibilities

• Provide day-to-day administrative support to the Administration Manager.
• Respond to booking, enrolment, and waitlist enquiries.
• Manage enrolment and administration processes.
• Respond to admin-related centre requests and complaints.
• Assist with accounting and administrative tasks.
• Organise deliveries to centres as required.
• Answer phones and respond to general enquiries.
• Assist Supervisors with basic computer and system support.
• Support Managers with documentation and administrative tasks.
• Assist with programming and compliance requirements as needed.
• Communicate updates, policies, and key information to staff.

Skills

Administrative support

Time management

Communication skills

People skills

OOSH experience

Tools

OWNA

Xero

Deputy

Job description

Administration Assistant – Maternity Leave Contract

Maitland / Lower Hunter Valley

Full Time Fixed Term – 6 Months (Potential Extension up to 12 Months)

Maitland Baptist OOSH (MBCCC Ltd) operates 11 OOSH Services and 3 Vacation Care Centres across the Maitland and Lower Hunter Valley. With over 30 years’ experience in the childcare industry, we provide quality care and support for children aged 5–12 years.

We are currently seeking an experienced and motivated Full Time Administration Assistant to join our team on a maternity leave fixed-term contract.

About the Role

Reporting directly to the Administration Manager, this role supports the smooth and efficient running of our organisation. You will work closely with centre teams, managers, families, and staff to provide high-quality administrative support across multiple services.

Key Responsibilities

• Provide day-to-day administrative support to the Administration Manager
• Respond to booking, enrolment, and waitlist enquiries
• Manage enrolment and administration processes
• Respond to admin-related centre requests and complaints
• Assist with accounting and administrative tasks
• Organise deliveries to centres as required
• Answer phones and respond to general enquiries
• Assist Supervisors with basic computer and system support
• Support Managers with documentation and administrative tasks
• Assist with programming and compliance requirements as needed
• Communicate updates, policies, and key information to staff

About You

You will bring:

• Previous experience working in the OOSH sector (essential)
• Strong understanding of Child Care Subsidy (CCS)
• Experience using OWNA, Xero, and Deputy
• Excellent organisational and time management skills
• Strong communication and people skills
• Ability to manage multiple priorities
• A genuine interest in working in an organisation that supports children aged 5–12 years
• Alignment with MBCCC Ltd philosophy and values

What We Offer

• Supportive and collaborative team environment
• Opportunity to work across a large, established organisation
• Fixed-term maternity leave contract with potential extension
• Meaningful work supporting children, families, and educators