Senior Administrator

The Coffee Club; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Employer-funded parental leave

Purchased annual leave

Subsidised learning and development

Job summary

The Coffee Club is seeking a Senior Administrator to join its National Support Office in Brisbane, supporting the Training department across systems, communications and reporting. This full-time permanent role reports to the Head of Training.

You will own key processes, coordinate with multiple stakeholders, and keep records and schedules accurate. Experience in senior administrative or coordination roles and strong attention to detail are essential.

Qualifications

• Experience in a senior administrative or coordination role.
• Strong organisation, attention to detail and follow-through.
• Confidence working across systems, reporting and data.
• Strong written communication and stakeholder coordination skills.
• Ability to manage competing priorities with limited supervision.
• Good judgement, initiative and a practical approach to problem-solving.

Responsibilities

• Managing Yoobic administration, communications and reporting.
• Coordinating training, audits and corporate education activities.
• Supporting Uber and Three Stories administration and reporting.
• Coordinating training events, internal initiatives and stakeholder communications.
• Maintaining accurate records, reporting and documentation.
• Keeping recurring processes, schedules and follow-ups on track.
• Identifying opportunities to improve administrative processes and ways of working.

Skills

Senior administrator

Coordination

Stakeholder management

Attention to detail

Systems awareness

Tools

Yoobic

Uber Admin

Three Stories

Job description

South Brisbane, Queensland 4101, Australia

Full-time Permanent Associate

Posted 15 Oct 2026

Description

Are you an experienced administrator who loves bringing structure to busy teams, keeping multiple priorities moving and taking ownership of the detail?

We are looking for a Senior Administrator to join The Coffee Club’s National Support Office, supporting our Training department across a broad range of systems, programs, communications and operational activities.

This is a varied role for someone who enjoys being the person behind the scenes making sure things happen. You’ll take ownership of recurring processes, coordinate across multiple stakeholders and keep systems, schedules, records, reporting and communications accurate and on track.

Who are we?

For 35 years, The Coffee Club has been an iconic and beloved staple in Australia. Built on a foundation of family, friends and meeting customer needs, we are more than just a café. We have created spaces that are casual yet sophisticated, stylish yet affordable.

Today, we are one of the world’s largest Australian café chains, serving millions of loyal customers. Supporting a business of our scale takes great people behind the scenes who can bring organisation, consistency and follow-through to a fast-moving environment.

What is the role?

Reporting to the Head of Training, the Senior Administrator provides proactive administrative and coordination support for our Training department, taking ownership of a broad range of systems, communications, reporting and activities.

You’ll be responsible for:

• Managing Yoobic administration, communications and reporting
• Coordinating coffee training, audits and corporate education activities
• Supporting Uber and Three Stories administration and reporting
• Coordinating training events, internal initiatives and stakeholder communications
• Maintaining accurate records, reporting and documentation
• Keeping recurring processes, schedules and follow-ups on track
• Identifying opportunities to improve administrative processes and ways of working

This is a varied role where you’ll be trusted to manage your priorities, follow things through, and keep the detail under control.

Who are we looking for?

You’re an experienced administrator who is organised, proactive and comfortable taking ownership in a busy environment.

You’ll bring:

• Experience in a senior administrative or coordination role
• Strong organisation, attention to detail and follow-through
• Confidence working across systems, reporting and data
• Strong written communication and stakeholder coordination skills
• The ability to manage competing priorities with limited supervision
• Good judgement, initiative and a practical approach to problem-solving

Experience in hospitality, retail or franchise environments, as well as communications experience, would be highly regarded.

Why work with us?

• Be part of a nationally recognised Australian brand
• Take ownership of a varied role with exposure across all things Training
• Work with teams across our franchise and corporate environments
• Build broad experience across systems, communications, reporting, events and operational coordination
• Access a range of employee benefits, including employer-funded paid parental leave, purchased annual leave and subsidised learning and development programs

If you’re someone who likes creating order, keeping things moving, and being trusted to take ownership of the detail, we’d love to hear from you.

Company Overview

At Minor DKL Food Group, we combine global operational excellence with a passion for innovation and community. Whether you're interested in franchised restaurant operations or the creative, purpose-driven world of specialty coffee, we offer diverse roles that empower you to grow and make a positive impact. If you want to further your hospitality career at The Coffee Club—or explore the sustainable, artisanal realm of specialty coffee with Nomad Coffee Group, our proudly B Corp certified specialty coffee arm—there's a place for you here. Discover a career where every cup, every service, and every experience contributes to our shared success. Join us and be part of a team that’s driving change in the world of coffee and hospitality.