Senior Administration Officer

Careers at Council; Nowra; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Generous leave entitlements

Long Service Leave after 5 years

Flexitime for indoor staff

9-day fortnight for outdoor staff

Flexible and remote working

Novated lease arrangements

Professional development and training

Wellbeing programs

NSW Welcome Experience

Job summary

Shoalhaven City Council is inviting applications for an administrative and project support role within the newly established Planning Pathways Team in Nowra. This position provides high-level administrative and financial support to the Manager - Planning Pathways and coordinates key processes to help deliver customer-focused planning services.

You will manage diaries, meetings, travel, prepare reports, and help with onboarding, performance reporting and continuous improvement initiatives.

Qualifications

• Certificate IV in Business Administration or equivalent.
• Extensive experience delivering admin and financial support to a team/section.
• Current Class C Driver's Licence.
• Eligibility to work in Australia (citizenship/residency or visa).

Responsibilities

• Providing administrative, business and financial support to the Manager - Planning Pathways.
• Conducting research and preparing correspondence, reports and other business documentation.
• Coordinating reporting requirements, deadlines and action items across the section.
• Managing diaries, meetings, travel arrangements and meeting minutes.
• Delivering high-quality customer service to internal and external stakeholders.
• Coordinating meetings, events and section activities.
• Undertaking financial administration, including purchase orders and invoice processing.
• Supporting onboarding, training and other workforce administration activities.
• Assisting with projects, performance reporting and continuous improvement initiatives.
• Providing support and guidance to administrative staff as required.

Skills

Administrative support

Financial support

Stakeholder coordination

Education

Certificate IV in Business Administration

Job description

• 35 hours per week (Monday to Friday) with the option of flexitime
• Located at the Nowra Administration Building - Bridge Road, Nowra

About the Role

This is an exciting opportunity to join Council's newly established Planning Pathways Team and contribute to the delivery of innovative, customer-focused planning services. Supporting the Manager - Planning Pathways and the broader Planning Pathways Team, you will provide high-level administrative and project support while coordinating key administrative and financial processes.

This includes:

• Providing administrative, business and financial support to the Manager - Planning Pathways.
• Conducting research and preparing correspondence, reports and other business documentation.
• Coordinating reporting requirements, deadlines and action items across the section.
• Managing diaries, meetings, travel arrangements and meeting minutes.
• Delivering high-quality customer service to internal and external stakeholders.
• Coordinating meetings, events and section activities.
• Undertaking financial administration, including purchase orders and invoice processing.
• Supporting onboarding, training and other workforce administration activities.
• Assisting with projects, performance reporting and continuous improvement initiatives.
• Providing support and guidance to administrative staff as required.

Please refer to the Job Description under the Job Attachments for a comprehensive list of duties, responsibilities and skills required.

About You

To be successful in the position, you will have:

• Certificate IV in Business Administration or equivalent experience.
• Extensive experience in the provision of administrative and financial support and services to the section, department or equivalent.
• Current Class C Driver's Licence.
• Proof of Australian residency or citizenship, or authority to work in Australia (visa).

You will be a highly organised and customer-focused administration professional with experience providing high-level business support, managing competing priorities and building positive relationships with a range of stakeholders. You thrive in a fast-paced environment, demonstrate strong attention to detail and take pride in delivering professional, efficient and responsive support services.

Applicants who progress to pre-employment checks may be required to undergo a Working with Children Check Verification, Reference Checks and Medical (Low Risk). Employment is subject to satisfactory outcomes for all required checks.

Applications Close: Thursday, 12th November 2026 (at midnight)

If you have any questions about this role, please contact David Zabell - Manager - Planning Pathways - 02 4429 3***

Why Work with Us

The Shoalhaven area is a unique place of great natural beauty, offering an enviable lifestyle and positive work-life balance. Our workforce is our greatest asset, and we pride ourselves on our people. Our teams are talented and inclusive and work together to provide better outcomes for our community, who are at the heart of everything we do. With a diverse range of professions and roles, we offer many career options and pathways, actively promoting opportunities and encouraging staff professional development.

Benefits include:

• Generous leave entitlements
• Long Service Leave after 5 years
• Option of flexitime for indoor staff
• 9-day fortnight for outdoor staff
• Flexible and remote working arrangements
• Novated lease arrangements available
• Opportunities for professional development and training
• Corporate wellbeing programs, including Fitness Passport and Employee Assistance Program (EAP), discounted health insurance
• NSW Welcome Experience

Conditions apply as per the Local Government State award, and Council policies

Shoalhaven City Council is committed to creating a workplace that reflects our diverse community. We welcome applicants of all ages, abilities, and backgrounds, including Aboriginal and Torres Strait Islander peoples, veterans, people with a disability, culturally diverse individuals, and LGBTQIA+ community members. We ensure equitable recruitment practices, and encourage applicants living with a disability to request reasonable adjustments. As a Child Safe Organisation, we uphold the rights and safety of all children and young people.