Senior Admin & Project Lead - Hybrid, Permanent

UNSW Employees, Location, Alumni; Sydney; Hybrid; AUD 120,000 - 140,000; Full time

Job summary

Sydney University of New South Wales is seeking a Senior Admin and Project Officer for the School of Materials Science & Engineering. The role provides high‑level project and administrative support, working closely with the School Manager and Head of School to deliver strategic initiatives and improve processes.

Responsibilities include developing project plans, managing schedules, coordinating communications, and reporting on deliverables, risks and issues.

Qualifications

• Demonstrated administrative and project experience with an understanding of the project life cycle and development of project plans, objectives and documentation
• Previous experience in a higher education sector is highly desirable
• Excellent written and verbal communication skills with high attention to detail for deliverables produced
• Demonstrated success building effective working relationships through delivering outcomes and collaboration with diverse stakeholders across an organisation
• Excellent stakeholder management skills with the ability to liaise with a range of stakeholders, including high profile industry members
• Experience with MS Office Suite including Excel, Copilot, SharePoint, PowerBI, Power Automate, Adobe Enterprise Management
• Excellent time management with ability to respond to changing priorities and meet deadlines
• Demonstrated ability to work both collaboratively and independently while managing competing demands

Responsibilities

• Develop and monitor the delivery of School projects and initiatives to achieve operational and strategic goals and administrative duties
• Oversee the development of project plans and schedules and participate in planning processes as required
• Support operational activities and identify areas for improvement and process transformation
• Provide proactive project support to project teams and stakeholders such as the School Executive Team
• Develop and manage digital infrastructure and communications to support process improvements and strategic initiatives
• Monitor, track and report on project deliverables to ensure time, cost and quality metrics align with plans
• Assess and manage project risks and issues and provide solutions
• Develop and manage effective communications with key internal and external stakeholders

Skills

Administrative experience

Project management

Communication skills

Stakeholder management

Time management

Independent working

Team collaboration

Tools

MS Office Suite

Excel

SharePoint

PowerBI

Power Automate

Adobe Enterprise Management

Job description

Sydney University of New South Wales is seeking a Senior Admin and Project Officer for the School of Materials Science & Engineering. The role provides high‑level project and administrative support, working closely with the School Manager and Head of School to deliver strategic initiatives and improve processes.

Responsibilities include developing project plans, managing schedules, coordinating communications, and reporting on deliverables, risks and issues.