Senior Admin Lead – Construction Ops (Temp-to-Perm)

Sharp & Carter; Melbourne; On-site; AUD 100,000 - 110,000; Full time

Benefits offered by this job

Onsite parking

Temp-to-perm opportunity

Job summary

Sharp & Carter is seeking a Senior Administration Officer in Port Melbourne to take ownership of day-to-day administration, support site operations and lead a small admin team. The role spans timesheets, payroll, purchasing, onboarding and documentation to keep projects running smoothly.

You will work closely with site teams, project managers, payroll and finance, driving efficiency and ensuring accurate, timely processing.

Qualifications

• Senior administration experience within construction, electrical, engineering or infrastructure.
• Experience leading a small administration team.
• Strong knowledge of timesheets, payroll, purchase orders and invoicing.
• Highly organised with the ability to manage high volumes and deadlines.

Responsibilities

• Lead and support a small administration team, coordinating workloads and deadlines.
• Oversee timesheets and payroll administration with internal and outsourced providers.
• Manage purchase orders, invoices and related administration.
• Coordinate onboarding for employees and subcontractors, including site access and compliance.
• Maintain project documentation, registers and filing systems.
• Act as liaison between site teams, payroll, finance and People & Culture.
• Troubleshoot issues and drive process improvements across sites.
• Provide hands-on support to keep operations moving.

Skills

Administration leadership

Payroll

Timesheets

Invoicing

Purchase orders

Stakeholder management

Process improvement

Organisational skills

Job description

Sharp & Carter is seeking a Senior Administration Officer in Port Melbourne to take ownership of day-to-day administration, support site operations and lead a small admin team. The role spans timesheets, payroll, purchasing, onboarding and documentation to keep projects running smoothly.

You will work closely with site teams, project managers, payroll and finance, driving efficiency and ensuring accurate, timely processing.