Senior Admin Lead — Construction & Payroll

Sharp and Carter; Melbourne; On-site; AUD 100,000 - 110,000; Full time

Benefits offered by this job

Free onsite parking

Job summary

Sharp and Carter is seeking a Senior Administration Officer in Port Melbourne for a temp-to-perm role. You will own day-to-day administration, support site operations and lead a small admin team, with an immediate start.

You will oversee timesheets, payroll, purchase orders and invoicing, coordinate onboarding and site documentation, and act as a hub between site teams, payroll, finance and People & Culture. This hands-on role suits an organised problem-solver committed to process improvements.

Qualifications

• Senior administration experience within construction, electrical, engineering or infrastructure.
• Experience leading a small administration team.
• Strong knowledge of timesheets, payroll, purchase orders and invoicing.
• Highly organised with the ability to manage high volumes and deadlines.
• Proactive problem-solver who takes ownership.
• Strong communication skills and stakeholder management.
• Detail-oriented with a focus on process improvements.
• Experience with Enterprise Agreements, Modern Awards, allowances and outsourced payroll providers (advantageous).

Responsibilities

• Lead and support a small team of administration professionals, coordinating workloads and deadlines.
• Oversee timesheets and payroll administration with internal and outsourced providers to ensure accurate payment.
• Manage purchase orders, invoices and cost-related administration.
• Coordinate onboarding for employees and subcontractors, including inductions and site access.
• Maintain project documentation, registers, reporting and filing systems.
• Act as a key point of contact between site teams, payroll, finance and People & Culture.
• Troubleshoot payroll issues and streamline processes across sites.
• Identify opportunities to streamline processes and improve systems.

Skills

Senior administration

Team leadership

Payroll knowledge

Timesheets management

Invoicing

Stakeholder management

Organisational skills

Process improvement

Job description

Sharp and Carter is seeking a Senior Administration Officer in Port Melbourne for a temp-to-perm role. You will own day-to-day administration, support site operations and lead a small admin team, with an immediate start.

You will oversee timesheets, payroll, purchase orders and invoicing, coordinate onboarding and site documentation, and act as a hub between site teams, payroll, finance and People & Culture. This hands-on role suits an organised problem-solver committed to process improvements.