Senior Accounts Payable Officer

Winning Group; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Staff discounts

Career growth opportunities

Wellbeing support (EAP)

Annual Christmas party

Job summary

Winning Group, Australia’s leading experience company, is seeking a Senior Accounts Payable Officer (Stock) at head office in Sydney. You’ll act as 2IC for the AP team, owning end-to-end stock payables and leading high-value supplier reconciliations.

You’ll coordinate workflows, manage three-way matching, and support leadership while partnering with Buying, Warehouse and Central Admin to resolve inventory issues. Experience in ERP systems and GST compliance is essential.

Qualifications

• Minimum 5 years in progressive Accounts Payable, with stock payables experience.
• Experience with high-volume supplier reconciliations.
• Strong data reconciliation and variance analysis skills.
• GST compliance knowledge and internal control awareness.

Responsibilities

• Lead end-to-end stock supplier reconciliations.
• Resolve statement discrepancies and credit note issues.
• Manage weekly and monthly EFT payment runs.
• Drive 3-way matching across PO, receiving, and invoices.
• Coordinate AP team as 2IC and escalate complex queries.
• Collaborate with Buying, Warehouse, and Admin to resolve issues.
• Maintain vendor master data and payment terms accuracy.

Job description

At Winning Group, we're more than a retailer - we're Australia and New Zealand's leading experience company. Since 1906, we've been a proud, family-owned business, bringing together premium retail, world-class logistics, and cutting-edge technology. Our brands include Winnings, Appliances Online, Winning Services, Home Clearance and Andoo.

We are seeking a proactive and detail-oriented Senior Accounts Payable Officer (Stock) to join our Finance team at our Head Office. Reporting directly to the Accounts Payable Supervisor, you will act as the second-in-charge (2IC) for the team, stepping up to coordinate daily workflows, handle escalations, and oversee payment runs in their absence. Your role is highly critical to our business: you will take ownership of end-to-end stock payables, lead high-volume and complex supplier reconciliations, and ensure timely, accurate disbursements in accordance with company policy and agreed trading terms.

As a Senior Accounts Payable Officer, you'll:

• Lead Complex Supplier Reconciliations: Perform end-to-end reconciliation of major, high-value, and complex stock supplier accounts against monthly vendor statements.
• Resolve Statement Discrepancies: Identify, investigate, and resolve statement variances, credit note disputes, unallocated cash, and outstanding debit balances.
• Manage Weekly & Monthly EFT Runs: Prepare, verify, and execute electronic payment runs in strict compliance with vendor payment terms, extended credit terms, and internal approval thresholds.
• Drive Rigorous 3-Way Matching: Manage three-way matching across Purchase Orders (PO), Goods Receipts, and supplier tax invoices, proactively following up on missing invoices, proof of delivery, and vendor credits.
• Act as AP 2IC Support: Step in to coordinate team priorities during leadership leave, review junior team members' reconciliation and payment batches, and serve as the senior escalation point for complex vendor queries.
• Collaborate Cross-Functionally: Partner closely with internal teams to resolve inventory and order issues:
  • Buying & Merchandising: Resolve purchase order variances and unauthorized price discrepancies.
  • Warehouse & Logistics: Partner with receiving teams to investigate booking discrepancies, short shipments, damaged stock, and unreceived goods.
  • Central Administration: Resolve short shipment and administrative invoice claims.
• Maintain Compliance & Master Data: Uphold strict internal controls by maintaining highly accurate vendor master files, banking details, and account status updates.

You'll have:

• Solid AP & Stock Experience: Minimum 5 years of progressive Accounts Payable experience, with demonstrable exposure to high-volume stock/inventory payables and multi-line reconciliations within retail, wholesale, or distribution environments.
• Proven ERP & Tech Proficiency: Hands-on experience navigating enterprise-level ERP systems (such as Microsoft Dynamics NAV, SAP S/4HANA, or equivalent platforms).
• Strong Spreadsheet Capabilities: Intermediate to advanced Microsoft Excel skills (including VLOOKUP/XLOOKUP, Pivot Tables, conditional formulas, and data reconciliation techniques).
• Industry Foundations: Solid grounding in standard AP operational workflows, 3-way matching principles, and GST compliance.
• Analytical Precision: Outstanding attention to detail with the ability to unpack complex statement reconciliations and identify root causes of systemic variances.
• Communication & Negotiation Skills: Clear, diplomatic verbal and written communication suitable for managing senior vendor contacts and collaborating with internal department heads.
• Education: A Certificate IV or Diploma in Accounting, Finance, Business Administration, or equivalent practical working experience.

Why Winnings?

At Winnings, you'll join a team where creativity, service, and passion are celebrated. We invest in our people, offering continuous development and genuine career progression opportunities across our growing Group.

Our employee benefits include:

• Exclusive staff discounts across all Winning brands.
• Career growth opportunities with pathways into leadership.
• Wellbeing support through our EAP, including free GP visits and psychology appointments.
• A vibrant culture with immersive training, events, and an amazing annual Christmas party.

We welcome applicants from all backgrounds.

We do not accept unsolicited resumes from recruitment agencies and will not be liable for any fees associated with unsolicited candidate referrals.