School Operations Leader: Admin & Coordination

Department of Education Victoria; City of Melbourne; On-site; AUD 90,000 - 110,000; Full time

Job summary

Rockbank Primary School is seeking a School Operations & Administration Coordinator to join the Department of Education Victoria team. The role coordinates daily school organisation, whole‑school communications, events and key administrative processes to support smooth operations.

Working with the Principal, Business Manager and staff, you will guide administrative workflows, allocate resources, maintain confidentiality and help drive continuous improvement.

Qualifications

• KSC 1 Operational Leadership and Coordination
• KSC 2 Communication and Relationship Management
• KSC 3 Initiative, Judgement and Problem Solving
• KSC 4 Systems, Processes and Continuous Improvement
• KSC 5 Organisation, Events and Communication
• KSC 6 Professionalism, Collaboration and Child Safety

Responsibilities

• Coordinate key aspects of the school's daily organisation and administration.
• Exercise initiative and judgement within established Department and school policies and procedures.
• Coordinate administrative workflows and ensure key operational tasks are completed accurately and within required timelines.
• Provide advice and guidance to staff regarding administrative processes and operational requirements.
• Identify operational issues and recommend or implement appropriate solutions within the responsibilities of the position.
• Coordinate whole-school communications and administrative requirements associated with significant school events.
• Support the organisation and allocation of administrative resources and priorities.
• Contribute to the development, implementation and continuous improvement of administrative procedures and systems.
• Maintain appropriate confidentiality when managing sensitive student, staff and family information.
• Escalate complex, sensitive or significant matters to the Principal, Business Manager or appropriate member of the leadership team.

Job description

Rockbank Primary School is seeking a School Operations & Administration Coordinator to join the Department of Education Victoria team. The role coordinates daily school organisation, whole‑school communications, events and key administrative processes to support smooth operations.

Working with the Principal, Business Manager and staff, you will guide administrative workflows, allocate resources, maintain confidentiality and help drive continuous improvement.