School Administration & Operations Lead

Department of Education Victoria; Rosewood; On-site; AUD 65,000 - 90,000; Full time

Job summary

Department of Education Victoria Rosewood NSW is seeking an Education Support professional at Range 3 to lead school services, finance and general administration. The role includes staff management, HR processes and coordinating resources across the school.

You will contribute to recruitment, induction, and the development of work practices, while ensuring compliance with Treasury regulations and school policies. This position emphasizes collaboration with leadership and external stakeholders.

Qualifications

• SC1 - Demonstrated capacity to work autonomously and support the administration team.
• SC2 - Demonstrated highly developed organisational and time management skills, including the ability to prioritise competing demands, manage workflows and meet deadlines
• SC3 - Demonstrated experience and proficiency in CASES21, COMPASS and department of Education administrative processes, with strong computer skills including Microsoft Office and Google Workspace applications.
• SC4- Demonstrated highly developed interpersonal, written and verbal communication skills, including the ability to build positive relationships with students, families, staff and external stakeholders.

Responsibilities

• Deliver School Services: Manage the design and production of school publications and documents.
• Finance: Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income.
• Manage fund raising activities.
• General Administration: Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.
• Human Resources: Research, plan and prepare development programs for support staff.
• Manage recruitment procedures.
• Provide authoritative advice to the leadership team on support structures and work practices.
• Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
• Manage procedures relating to employee relations issues.
• Assist in the development of human resource planning.
• Manage School Resources: Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.
• Support School Council: Draft reports and make recommendations on operational issues.
• Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
• Develop techniques and procedures that will affect work practices beyond the work place.
• Manage a technical program with a broad scope across the school.

Job description

Department of Education Victoria Rosewood NSW is seeking an Education Support professional at Range 3 to lead school services, finance and general administration. The role includes staff management, HR processes and coordinating resources across the school.

You will contribute to recruitment, induction, and the development of work practices, while ensuring compliance with Treasury regulations and school policies. This position emphasizes collaboration with leadership and external stakeholders.