School Officer

Department of Education, Western Australia; Shire Of East Pilbara; On-site; AUD 65,000 - 75,000; Full time

Job summary

Baler Primary School, located in the Pilbara region, is seeking a School Officer to join our team on a permanent full-time basis. You will be the first point of contact for students, parents and visitors, providing friendly service and efficient administrative support.

You will handle documents, mail, and monies, assist with facilities maintenance, catering for school events, and travel arrangements for staff, while supporting attendance, enrolment processes, and bus timetables.

Qualifications

• Front-desk and customer service experience preferred.
• Ability to manage documents, mail and payments following procedures.
• Experience with school facilities or similar environments is advantageous.

Responsibilities

• Provide reception and frontline customer service to students, parents and visitors.
• Perform general clerical and administrative duties and maintain school facilities/resources.
• Distribute/collect documents and mail; receipting monies per procedures; arrange catering and travel for staff.
• Support attendance records, enrolment procedures and bus timetable information.
• Assist with routine reports and communications related to absenteeism.

Skills

Customer service

Reception duties

Clerical skills

Administrative support

Job description

This is a permanent full-time position commencing as soon as possible

At Baler Primary School (PS) we value, celebrate and learn from our multicultural diversity by fostering positive relationships through engaging students, parents, staff and the wider community. We are an independent public school catering for children in Kindergarten to Year 6. Our school community is diverse, with representation from over thirty-four different cultures. Our school motto, 'a sea of cultures', captures and celebrates our inclusive and culturally respectful approaches to our teaching and learning practices and community interactions.

Our school is located in the Pilbara and is the largest of the four primary schools in the Hedland area. We offer programs in visual arts, physical education, health, music, digital technologies and Indonesian. We also have a highly valued academic enrichment program for children needing a bit more of a challenge. We enjoy a high profile in the community, with dedicated, supportive and enthusiastic staff. Our committed teachers provide education across a range of programs, catering to individual differences through an inclusive and differentiated approach.

Find out more about our school by visiting balerps.wa.edu.au or Schools Online.

The Role

We are seeking a School Officer to join our team and provide exceptional customer service through reception duties, general clerical and administrative support, and maintaining school facilities and resources. You will be the first point of contact for our school, responsible for providing efficient and friendly service to our students, parents, and visitors.

In this role, you will be responsible for distributing and collecting documents, forms, and mail, as well as collecting and receipting monies in accordance with departmental procedures. You will assist with maintaining school facilities and equipment, arranging catering for school functions, and making travel arrangements for school staff.

You will play an important role in supporting student-related activities such as maintaining student attendance records, generating routine reports and correspondence related to absenteeism, assisting with student enrolment procedures and handling information relating to school bus timetables.

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

To work with us, you must:

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain a valid Working With Children Check before you start; and
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Advertised Vacancy Number: IPS/SS1065887

Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.

The Department applies a four (4) day breach period to this selection process.

Applications close: 4.30pm (AWST) on Wednesday, 14 October 2026