School Officer

Department of Education; Kelmscott; On-site; AUD 55,000 - 65,000; Full time

Job summary

Kelmscott Senior High School, part of the Department of Education, seeks School Officers to provide wide-ranging administration and customer-focused support across Reception, HR, Payroll, Student Services and corporate services. The pool will service permanent and fixed-term vacancies, with opportunities to move between portfolios as needs arise.

Ideal candidates will have strong interpersonal and communication skills, data entry accuracy, and familiarity with HRMIS, RAMS, RM Finance, SIS

Qualifications

• Experience in administration and customer-focused support within a fast-paced school environment.
• Familiarity with HRMIS, RAMS, RM Finance, SIS Integris, RM Billing and Compass is desirable.
• Ability to manage data in Excel and understand enrolment processes.

Responsibilities

• Provide administration support across Reception and Student Entry with high data accuracy.
• Support Enrolments & Transition activities and maintain relationships with parents/caregivers.
• Coordinate publications, merit certificates and general financial processing (billing and receipting).
• Support corporate services tasks including minutes, agendas and confidentiality requirements.
• Maintain databases and respond to queries, solving problems with attention to detail.

Skills

Interpersonal skills

Communication skills

Attention to detail

Customer service

Tools

HRMIS

RAMS

RM Finance

SIS Integris

RM Billing

Compass

Job description

Applicants from the previous process IPS/SS993481 who were assessed as suitable are not required to reapply. We are seeking to establish a pool of School Officers for permanent and fixed term, full-time and part-time vacancies which may arise during the 2026 school year and up to the end of Term 4, 2027. Appointments may be offered at any time for vacancies that commence during this period. Kelmscott Senior High School is a school of opportunity for students. The school offers Department of Education endorsed Specialist Programs in Agriculture and Music, Gifted & Talented Secondary Selective Entrance Program and a range of Kelmscott Extension Programs (KEP) in Mathematics, Science, English and Humanities & Social Sciences. We are only one of two schools to provide Gifted & Talented online to rural areas. Find out more about our school by visiting Kelmscott Senior High School or Schools Online .

Role

The Role Suitable applicants should have the capacity to undertake a wide range of effective administration and customer focused support services within a challenging, fast paced school. We have various opportunities to develop generic as well as specific administrative roles including, Reception, Human Resources, Payroll, Student Services and support to other corporate services functional areas as required. All members of the school administration team work collaboratively to provide a strong, responsive administrative service. They should use their strong understanding of Department of Education programs and platforms to manage information databases and use their strong interpersonal and communication skills to address queries, problem solve and maintain a high-level of attention to detail. Experience using the Human Resource Information System (HRMIS), Recruitment & Advertisement Management System (RAMS), RM Finance, SIS Integris, RM Billing and Compass is desirable. Corporate services staff members at Kelmscott SHS are flexible, willing to move between portfolios of work to upskill and meet the emerging needs of our students. As a School Officer, you will ideally apply your skills in administration support into new and exciting opportunities. These broad levels of portfolios include, but are not limited to: Reception and Student Entry The Reception & Student Entry Assistant acts as the face of our school. They administer student databases, maintaining high-level data accuracy in student enrolment and attendance records. They apply strong customer service principles to each interaction to ensure a successful outcome. Supporting the development of publications, the Reception & Student Entry Assistant may be responsible for coordinating the generation of merit certificates as required. They also complete general financial processing; including adding billing items and receipting of monies in RM Billing. They also support faults management processes; liaising with staff and the external Maintenance Service Centre to ensure a safe learning environment for all students. Enrolments and Transition As Enrolments & Transition Assistant, the successful applicant will ideally build and maintain strong relationships with parents/caregivers and local primary schools to support the transition of Year 6 students into Year 7. They will ideally use their thorough knowledge of the enrolment process and their high-level data entry skills to complete entry of enrolment applications into a variety of Excel spreadsheets and SIS Admissions. The Enrolments & Transition Assistant will work in collaboration with the Deputy Principal, Student Services and Targeted Learning teams to ensure the successful transition of students. Marketing and Events Coordination As Marketing & Events Assistant, the successful applicant should work to build effective public relations across the school community. They will maintain our school website and Facebook systems, liaising with staff across the school to capture and publish promotional materials. This may include developing publications, supporting/coordinating the Year 12 Awards/Presentation Ceremony, coordinating parents' evenings and arranging various functions. The Marketing & Events Assistants actively seeks out opportunities to build the schools image, following our school branding policy. Experience in publication development, photography and graphic design is desirable. Corporate Services Corporate Services staff provide targeted support to the Principal and Manager Corporate Services; completing minutes of meetings, arranging agendas and completing any ad-hoc tasks as needed. They should maintain strict confidentiality requirements and support the Manager Corporate Services in areas such as facilities and building management, stocktaking of asset/resources as well as general financial and human resource processing. Experience in supporting senior leadership teams and the School Board is desirable. Records, Enrolments and Timetabling The Curriculum Support Assistant administers key databases to support curriculum operations. This includes management of the Reporting to Parents database, entry of student subject selections, management of staff/room allocations in SIS Integris and oversight of course/subject/enrolment reporting to Schools Curriculum and Standards Authority (SCSA) as required. They should use their high-level knowledge of student records to maintain archives across the school effectively, including collation of former student information for central-level archiving.

Want to know more? Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF). For more information about this opportunity, please contact Marta Pitaro, Manager Corporate Services, on [phone] or emailing [e-mail] .

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds. Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain a valid Working With Children Check before you start; and
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).