School Officer

Department of Education, Western Australia; City Of Joondalup; On-site; AUD 55,000 - 70,000; Part time

Job summary

Ocean Reef Primary School is a small independent public school in Western Australia seeking a part-time School Officer (0.8FTE) to commence Term 1, 2027. The role supports day-to-day operations with administrative, financial and front office duties.

The officer will manage reception, enrolments, budgeting support, accounts coding, invoicing, procurement, asset management and school communications. Compass will be used to support administration.

Qualifications

• Be an Australian or New Zealand citizen, permanent resident or have a valid visa with work rights for the term of appointment.
• Obtain a valid Working With Children Check before you start; and
• Consent to a Nationally Coordinated Criminal History Check and obtain a Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Responsibilities

• Provide administrative, financial and front office support for day-to-day school operations.
• Respond to enquiries and assist families and staff; support enrolments for new students.
• Maintain the school term planner and schedule social media posts; manage school communications.
• Handle account keeping, GST coding, reconciling records, processing invoices and purchasing cards.
• Manage banking receipts, data integrity and support budgeting and financial planning.
• Assist with asset and facilities management, coordinating maintenance and out-of-hours use.
• Coordinate relief staff and use Compass for school administration.

Skills

Administrative skills

Financial management

Front office operations

Tools

Compass

Job description

This is a permanent part-time (0.8FTE) position commencing Term 1, 2027

Ocean Reef Primary School is a small independent public school which provides opportunities for team work, direction, and a sense of adventure. Children from Kindergarten to Year 6 learn and grow in a safe, caring learning environment. We provide an educational experience that enables each child to reach their full potential in a continuously changing world.

We believe in creating an environment where every child has an opportunity to reach their full potential. We pride ourselves on our capacity to cater for children's individual differences through an inclusive, collaborative approach to education. Our focus on continuous improvement and explicit teaching aims to elevate each child's standard of performance.

Find out more about our school by visiting www.oceanreefps.wa.edu.au or Schools Online

The Role

The School Officer would play a key role in supporting the smooth day-to-day operation of the school, providing administrative, financial and front office support. Responsibilities may include managing daily front office tasks, responding to enquiries, assisting families and staff, and supporting the enrolment process for new students. The role would also involve maintaining the school term planner, preparing and scheduling social media posts, and managing school communications to keep the school community informed and engaged.

The School Officer will be responsible for a range of financial and administrative duties, including account keeping, GST coding, reconciling financial records, processing invoices and managing school purchasing cards. This includes banking receipts, maintaining data integrity, collating financial information and supporting financial planning and budgeting to assist the school in making informed decisions about its resources.

In addition, the role would support the management of school assets and facilities, including coordinating maintenance and repairs, administering out-of-hours use of school facilities, and maintaining key registers and security system codes. The School Officer should also assist with the induction and support of administrative staff, coordinate relief staff, and use school administration systems, including Compass, to support efficient school operations.

Want to know more?

Full details of the role, selection criteria and training requirements are listed in the attached Job Description Form (JDF).

For more information about this opportunity, please contact Andrew Crosby, Principal, on [phone], or emailing [e-mail]

Equity and Diversity

We are committed to an inclusive and culturally responsive workforce reflecting the diversity in our schools and the Western Australian community. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, young people, people of diverse sexualities and genders, people with disability, and people from culturally and linguistically diverse backgrounds.

Explore our Equity, Diversity and Inclusion Plan 2021-2025 for more details.

Eligibility

• be an Australian or New Zealand citizen, permanent resident or have a valid visa with relevant work rights for the term of the appointment.
• obtain a valid Working With Children Check before you start; and
• consent to a Nationally Coordinated Criminal History Check and obtain a current Screening Clearance Number issued by the Department of Education’s Screening Unit before you start.

Additional eligibility and training requirements are outlined in the attached Job Description Form (JDF).

Advertised Vacancy Number: IPS/SS1069717

Suitable applicants may be considered for similar vacancies arising within the next 12 months following this selection process. This may include circumstances where the successful applicant declines or vacates the position.

The Department applies a four (4) day breach period to this selection process.

Applications close:

4.30pm (AWST) on Tuesday, 10 November 2026