School Administration Officer

Deakin University; City of Melbourne; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Generous parental leave

Flexible working

Leave purchasing option

Learning & development opportunities

Inclusive culture

Job summary

Deakin University invites applications for a School Administrative Officer in the Law School, based at Melbourne Burwood Campus with hybrid work arrangements. You will provide responsive administrative support to academic staff and stakeholders and manage day-to-day enquiries.

You will coordinate teaching and research administrative processes, support the Law Clinics, and help plan for each trimester while maintaining high service standards.

Qualifications

• Degree without subsequent experience; or Diploma with experience; or Post Trades Certificate/Advanced Certificate with relevant experience; or equivalent combination of experience and/or education/training
• Experience providing advice or support services
• Strong communication and stakeholder engagement skills
• Ability to interpret and apply procedures
• Experience coordinating work and managing priorities

Responsibilities

• Provide responsive administrative support across Deakin Law School, assisting academic staff and stakeholders with day-to-day enquiries and activities
• Serve as the virtual reception for the Deakin Law Clinics, responding professionally to enquiries from prospective clients and coordinating appointments
• Support the operational planning and preparation of the School and the Law Clinics for each trimester
• Coordinate administrative processes supporting the School’s teaching and research program

Skills

Advice & support

Communication

Stakeholder engagement

Procedures interpretation

Prioritisation

Education

Degree with no experience

Diploma

Post Trades Certificate

Job description

• Based at our Melbourne, Burwood Campus + hybrid work arrangements
• Full-time and continuing

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangementsto help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

Who are we?

Deakin is a cutting-edge public university headquartered in Victoria, revolutionising education with 61,000 students across our campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, Deakin University Lancaster University Indonesia (DLI), GIFT City, India, and our vibrant online environment. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

As a School Administrative Officer in the Deakin Law School you will:

• Provide responsive administrative support across Deakin Law School, assisting academic staff and stakeholders with day-to-day enquiries and activities
• Serve as the virtual reception for the Deakin Law Clinics, responding professionally to enquiries from prospective clients and coordinating appointments
• Support the operational planning and preparation of the School and the Law Clinics for each trimester
• Coordinate administrative processes supporting the School’s teaching and research program

To be successful, you’ll have:

• Degree without subsequent experience; or Diploma with experience; or Post Trades Certificate/Advanced Certificate with relevant experience; or equivalent combination of experience and/or education/training
• Experience providing advice or support services
• Strong communication and stakeholder engagement skills
• Ability to interpret and apply procedures
• Experience coordinating work and managing priorities

Applications for this position close on 25 October 2026.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Pre-employment safety and suitability checks:

In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations.

Candidates may be asked to declare whether they have been investigated for an allegation of Gender-based Violence, or determined to have engaged in conduct that constitutes Gender-based Violence during the course of their previous employment, or otherwise in a legal process. A declaration is not required from individuals who have experienced gender-based violence. A 'Yes' response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.