School Admin & Data Coordinator

Victorian Government; Shire of East Gippsland; On-site; AUD 65,000 - 82,000; Full time

Job summary

Bass Coast Specialist School is seeking an Education Support professional to provide clerical and administrative support within a Department of Education setting in Victoria, Australia. The role involves data management, communications, and coordinating office services to support school operations.

The position emphasizes collaboration with staff, adherence to procedures, and commitment to ongoing professional learning.

Qualifications

• Demonstrated capacity to coordinate and support others in respect to work functions.
• Ability to work and collaborate with others in a team environment.
• Strong oral and written communication skills.
• Possess technical knowledge relevant to the position.
• Ability to advise and support management and staff.
• Commitment to professional learning and growth.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the school's IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the business manager and principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Coordinate staff timetabling
• Supports the first aid facilities and assists in delivering first aid to students

Skills

Coordination

Teamwork

Communication

Advisory

Job description

Bass Coast Specialist School is seeking an Education Support professional to provide clerical and administrative support within a Department of Education setting in Victoria, Australia. The role involves data management, communications, and coordinating office services to support school operations.

The position emphasizes collaboration with staff, adherence to procedures, and commitment to ongoing professional learning.