SCHN - Adolescent Medicine - Administration Officer

NSW Health; Sydney; On-site; AUD 74,000 - 76,000; Part time

Benefits offered by this job

Flexible work opportunities

Salary packaging and mealEntertainment

Accrued days off (ADOs)

Fitness passport

Employee assistance program (EAP)

Job summary

NSW Health is seeking an Adolescent Medicine Administration Officer on a part-time basis (16 hours per week) at Westmead. The role focuses on welcoming patients and visitors, supporting the admin team, and coordinating several adolescent medicine clinics.

The position includes good communication with staff and external parties and adherence to MBS requirements. The successful candidate will join a supportive admin team, with opportunities for flexible work arrangements and benefits outlined in

Responsibilities

• Welcome patients, families, visitors and external stakeholders to the Department of Adolescent Medicine and manage a high volume of incoming calls, forwarding messages by page or email.
• Provide high-level administrative support to medical, allied health and nursing staff.
• Coordinate a range of specialty clinics within the department (Complex Adolescent Clinic, Eating Disorders, Paediatric and Adolescent Gynaecology, CICADA Drug and Alcohol, CICADA Family Service, CICADA FASD, Self-Management and Transgender clinics).
• Ensure outpatient details in Patient Management are correct and Medicare item numbers align with the MBS.

Job description

SCHN - Adolescent Medicine - Administration Officer

Employment Type:PermanentPart Time
Position Classification:Admin Off Lvl 3
Remuneration:73915.12 - 76218.8 full-time equivalent base salary range (+12% super + 17.5% leave loading and salary packaging)
Hours Per Week:16
Requisition ID:REQ697181
Location: Westmead
Applications Close: Midnight on 11 October 2026
For role related queries or questions contact Chamila Mendis on [e-mail]

As the largest paediatric health service in Australia, we care for thousands of children each year, in hospital and at home. Our people are united by compassion, collaboration and excellence in care.

This is a great opportunity to join our amazing administration team. We're seeking a reliable and organised Admin Officer to work Thursdays and Fridays.

What you'll be doing

The position will be responsible for welcoming patients, families, visitors and external stakeholders to the Department of Adolescent Medicine and assisting the administrative team with a high volume of incoming calls for a range of services and forwarding messages to the appropriate staff member by page or email. Provide high level administrative support to medical, allied health and nursing staff. Coordinating a range of specialty clinics within the Department which include; Complex Adolescent Clinic, Eating Disorders, Paediatric and Adolescent Gynaecology, CICADA Drug and Alcohol, CICADA Family Service, CICADA FASD, Self-Management and Transgender clinics. To ensure all outpatient details in Patient Management are correct and all Medicare item numbers are in accordance with the MBS.

Additional Benefits (where applicable): Flexible work opportunities, Salary packaging and meal entertainment benefits, accrued days off (ADOs), fitness passport, employee assistance program (EAP)

Child Safe Standards: SCHN is committed to maintaining a child-safe environment that respects and upholds the rights of children and young people, in line with NSW Health's commitment to the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well-being of children and young people, actively working to protect them from harm and abuse.

SCHN is an Equal Opportunity Employer that values diversity, recognising that a diverse workforce strengthens our culture and enhances the care we provide to children, young people and their families.

Permanent NSW Health roles require Australian citizenship or permanent residency. Temporary visa holders may be considered where no suitable Australian citizen or permanent resident is identified.

Where required, overseas qualifications must be formally assessed by the Department of Education or relevant authority for recognition in Australia.

An Eligibility List may be created for future permanent and temporary part time vacancies.

Aboriginal and Torres Strait Islander people are strongly encouraged to apply. We recognise the value of Aboriginal staff providing health care to Aboriginal children and families. For application support, visit the NSW Health Aboriginal Recruitment tool, Stepping Up to assist in preparing your application, or contact the SCHN's Aboriginal Workforce Consultant at [e-mail]

For technical support please contact 1300 679 367

NSW Health acknowledges the people of the many traditional countries and language groups of New South Wales. It acknowledges the wisdom of Elders past and present, and pays respect to all Aboriginal communities of today.