Scheduling and Administration Officer

HelpingMinds Ltd; Perth; On-site; AUD 55,000 - 58,000; Full time

Benefits offered by this job

Salary packaging benefits up to $18,

Job summary

RGIT Australia is seeking an enthusiastic Scheduling & Administration Officer to join the Child, Youth and Family Services Team in the Perth Office. You will provide rostering, program planning and administrative support to ensure smooth operations and positive client outcomes.

You have proven experience in rostering, strong Microsoft Office skills, excellent attention to detail and the ability to multi-task in a dynamic, non-profit environment.

Qualifications

• Proven rostering/scheduling experience.
• Excellent computer literacy including Microsoft applications.
• Strong attention to detail with documentation and spreadsheets.
• Ability to multi-task in a dynamic environment.
• Passionate about making a difference in the NFP sector.

Responsibilities

• Answering and directing phone calls to team members.
• Managing team email inboxes and delegating responses.
• Scheduling meetings and client appointments.
• Program planning and event bookings.
• General administrative tasks to support operations.

Skills

rostering/scheduling

organization

attention to detail

multi-tasking

communication

Education

Cert IV in Business or Administration

Australian Working Rights

Current Driver’s License

Tools

Microsoft applications

Job description

Full-time Permanent Associate

Posted 05 Oct 2026

Description

• Location: Perth Office
• Employment Type: Permanent Full-time
• Remuneration: $40.02– $41.98per hour (depending on experience)

Join a supportive team providing essential administrative support to mental health services across Western Australia

The Position

We’reseeking an enthusiastic person to join our Child, Youth and Family Services Team to provide rostering, programplanningand administrative support. The successful candidate will bring strongorganisationalskills, communication, time management, attention todetail,andproblem-solvingskills to ensure our operations run smoothly and our clients havea positiveexperience.

Key Responsibilities (not limited to):

• Answering and directing phone calls to relevant team members.
• Overseeing team email inboxes, and providing responses appropriately, or delegation to the appropriate team member.
• Scheduling meetings and client appointments
• Program planning and Event bookings
• General administrative tasks to support operations in the team and organisation

For more information please review the Job Description on the Helping Minds website: https://helpingminds.org.au/scheduling-and-admin-officer/

About You

This is an opportunity for an experienced Scheduling & Administration Officer with a genuine interest in working collaboratively to ensure effective team goals and client outcomes are met.

• You have demonstrated experience in rostering/scheduling.
• You have excellent computer literacy including Microsoft applications.
• You have excellent attention to detail. Creating and maintaining documentation and spreadsheets
• You are able to multi-task and thrive in a dynamic working environment
• And finally, you’re someone who’s passionate about making a difference and working in the NFP sector.

Minimum Qualifications:

• Proof of Australian Working Rights
• Current Driver’s License & a reliable vehicle
• Cert IV in Business or Administration

Candidates will also either have or be willing to obtain the following:

• National Police Clearance (within 6 months)
• Working with Children Card

Why You’ll Love Working Here

For 50 years, Helping Minds has been making a difference to the lives of people across WA. Our highly regarded team supports more than 10,000 people each year through mental health and carer support services. We would love for you to join our purpose-driven organisation where your leadership can make a real difference!

• Salary packaging benefits up to $18,550 to increase your take-home pay
• 5 weeks annual leave p.a., increasing to 6 weeks after 3 years of service
• 2 extra wellness days p.a., increasing to 3 days after 3 years of service
• Generous Superannuation – 13%, increasing to 14% after 1 year of service
• Professional development and support around additional training
• Access to Employee Assistance Program – free confidential counselling
• A supportive, flexible work environment with multiple locations and opportunities within

Helping Minds Limited is an equal opportunity employer supporting diversity in the workplace. We welcome applications from Aboriginal and Torres Strait Islander people, LGBTIQIA, people from culturally diverse backgrounds, and people with lived experience of mental health issues and of supporting family members with mental health issues

Please note that only shortlisted candidates will be contacted.