Sales & Production Coordinator

Elite Projex and Events; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Four-day work week

Autonomy and responsibility

Team environment

Job summary

Elite Projex is a well-established Australian exhibition stand design and build company. We seek an experienced Sales & Production Coordinator to drive projects from initial enquiry through to production, installation and completion.

This hands-on role requires ownership, proactive decision-making, and the ability to manage competing priorities with minimal supervision.

Qualifications

• Experience in exhibitions, events, stand building, signage or related industry is a must.
• Proven experience in project coordination, proposals, budgeting and quoting.
• Highly organised, with the ability to juggle multiple projects and tight deadlines.
• Proactive, resourceful and confident making decisions independently.
• Strong attention to detail and excellent follow-through.
• Confident communicating with clients, suppliers and contractors.

Responsibilities

• Prepare sales proposals, budgets, and costings
• Coordinate designers, suppliers, contractors and production schedules
• Support our account and operations team to drive projects
• Drive project timelines, deadlines and deliverables
• Prepare design briefs, production documentation and event organiser submissions
• Manage client communications and project updates
• Attend and coordinate onsite exhibition installations and dismantles
• Assist with occasional marketing, EDMs and social media

Skills

Project coordination

Budgeting

Proposal writing

Client communication

Multitasking

English fluency

Tools

Adobe Illustrator

Adobe Acrobat

Job description

Elite Projex is an established Australian exhibition stand design and build company.

We're looking for an experienced, highly organised and proactive Sales & Production Coordinator to help drive projects from initial enquiry through to production, installation and completion.

This is a hands‑on role for someone who takes ownership, thinks ahead, manages competing priorities and gets things done without needing to be chased.

Key responsibilities

• Prepare sales proposals, budgets, and costings
• Coordinate designers, suppliers, contractors and production schedules
• Support our account and operations team to drive projects
• Drive project timelines, deadlines and deliverables
• Prepare design briefs, production documentation and event organiser submissions
• Manage client communications and project updates
• Attend and coordinate onsite exhibition installations and dismantles
• Assist with occasional marketing, EDMs and social media

What we are looking for

• Experience in exhibitions, events, stand building, signage or a related industry is a must.
• Proven experience in project coordination, proposals, budgeting and quoting
• Highly organised, with the ability to juggle multiple projects and tight deadlines
• Proactive, resourceful and confident making decisions independently
• Strong attention to detail and excellent follow-through
• Confident communicating with clients, suppliers and contractors
• Working knowledge of Adobe Illustrator and Acrobat
• Flexible to attend onsite installations, including occasional weekends, early starts and interstate travel at show bump in times
• You must be able to hit the ground running drive the team and your role.
• Excellent written and verbal communication skills, with fluency in English essential.

What we offer

• Four-day working week, with five days available for the right candidate
• A varied, hands‑on role with genuine responsibility and autonomy
• Supportive and collaborative team environment
• Opportunity to work on exhibition projects across Australia

All applications will be treated in strict confidence. Only applicants who meet the above criteria will be contacted.