Sales Administrator

F L Costello & Co; Cumberland; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Free on-site parking

Convenient public transport access

Company uniform

Job summary

F.L. Costello & Co is seeking a Sales Support & Accounts Coordinator for our Auburn office in Australia. You will provide essential administrative support to the commercial sales team and manage various accounts-related responsibilities, ensuring accurate invoicing, data entry, and customer communication.

This is a varied role suited to someone who enjoys ownership and teamwork. Key duties include processing invoices, reconciling supplier and transport accounts, and updating HubSpot records

Qualifications

• Experience in sales administration, accounts or office support.
• Experience with sales invoicing and account reconciliation.
• Strong attention to detail and accuracy.
• Calm, friendly and professional communication style.
• Excellent organisation and time-management skills.
• Confidence communicating with customers and suppliers.

Responsibilities

• Prepare and process sales invoices.
• Maintain accurate customer and account information.
• Process and reconcile supplier invoices and creditor accounts.
• Follow up outstanding debtor accounts professionally.
• Provide administrative support to the commercial sales team.
• Respond to customer enquiries and direct them appropriately.
• Enter stock and maintain product records.
• Review and reconcile transport or freight accounts.
• Update customer activity in HubSpot.
• Provide general office support and cover colleagues as needed.
• Communicate with departments and branches across interstate organisation.

Skills

Sales admin

Accounts processing

Organisation

Customer communication

Tools

HubSpot

QuickBooks

Job description

Established in 1955, F.L. Costello & Co is an Australian family-owned and operated company specialising in the distribution, sales and service of premium Speed Queen commercial laundry equipment and spare parts.

Our continued growth has created an opportunity for an organised, dependable and customer-focused person to join our Auburn office.

About the role

As our Sales Support & Accounts Coordinator, you will provide essential administrative support to our commercial sales team while assisting customers and managing a range of accounts-related responsibilities.

This is a varied position suited to someone who enjoys taking ownership of their work, helping others and contributing to a busy, close-knit team.

Your responsibilities will include:

• Preparing and processing sales invoices
• Maintaining accurate customer and account information
• Processing and reconciling supplier invoices and creditor accounts
• Following up outstanding debtor accounts professionally
• Providing administrative support to our commercial sales team
• Responding to customer enquiries and directing them appropriately
• Entering stock and maintaining accurate product records
• Reviewing and reconciling transport and freight accounts
• Updating customer activity and information in HubSpot
• Providing general office support and covering colleagues when required
• Communicating with departments and branches across our interstate organisation

About you

To succeed in this role, you will have:

• Previous experience in sales administration, accounts or office support
• Experience with sales invoicing and account reconciliation
• Strong attention to detail and a commitment to accuracy
• A calm, friendly and professional communication style
• Excellent organisation and time-management skills
• Confidence communicating with customers and suppliers
• The ability to manage multiple tasks and changing priorities
• The confidence to work independently and take ownership of your responsibilitiesA cooperative approach and the ability to work effectively within a small team
• Good computer and general administrative skills

Highly regarded experience

Experience in any of the following areas would be advantageous, but is not essential:

• HubSpot or another CRM platform
• QuickBooks or similar accounting software
• Stock entry or inventory administration
• Accounts payable and accounts receivable
• Managing and reconciling transport or freight accounts

What we offer

• A competitive salary package based on experience
• A stable position with a long-established Australian company
• A varied role with independence and responsibility
• Comprehensive training and ongoing support
• A friendly and experienced team environment
• Company uniform
• Free on-site parking
• Convenient access to public transport