Sales Administration Coordinator

Suntory Holdings Limited; Ipswich City; On-site; AUD 55,000 - 75,000; Full time

Job summary

Suntory Oceania is seeking an Administration Coordinator to join the Swanbank team. You will keep operations moving, connect people, and ensure information flows efficiently across Sales and Operations. You’ll be the go-to for reporting, scheduling, PO management and data accuracy.

You'll work with experienced colleagues, receive training, and help improve processes while developing your administration and coordination skills in a dynamic beverage business across Australia and New Zealand.

Qualifications

• Previous administration, coordination or business support experience.
• Strong Excel skills and confidence working with data.
• Experience creating presentations and PowerPoint decks.
• Excellent attention to detail and a commitment to accuracy.

Responsibilities

• Preparing reports and ensuring a high level of accuracy in data management and administration.
• Coordinating state meetings, team events and key business activities.
• Supporting sales teams with administrative and operational processes.
• Raising purchase orders and customer credits.
• Managing stakeholder requests and gathering information from multiple teams.
• Supporting fleet administration and vehicle inspection coordination.
• Assisting with WHS administration and maintaining key records.
• Supporting POS management and distribution activities.
• Identifying opportunities to improve processes and ways of working.

Skills

Excel

PowerPoint

Data management

Administrative coordination

Job description

Who are we?

Craft your future with Suntory Oceania, a new $3b multi-beverage partnership between Suntory Global Spirits and Suntory Beverage & Food. Underpinned by quality, craftsmanship and a strong sense of purpose, our exciting new partnership will be powered by two manufacturing sites, five distribution centres and more than 1500 Suntorians across Australia and New Zealand.

Our market‑leading portfolio will have over 40 brands, including Jim Beam® and Maker's Mark® Bourbon, Hibiki® Japanese Whisky, Canadian Club® Whisky, -196, V Energy, Maximus, and Suntory BOSS Coffee. As One Suntory, we will be positioned as the fourth largest beverage player in the region, ready to ignite the category, creating more beverage moments from sunrise to sunset. Together, we will bring the best of Suntory to Oceania.

The Opportunity:

We're looking for an Administration Coordinator to become a key part of our Swanbank team. This role is about much more than administration, you'll be the person who keeps things moving, connects people, ensures information flows efficiently and helps our teams operate at their best.

While administration experience is important, we're ultimately looking for someone with the right attitude, curiosity, energy and cultural fit who wants to learn and grow with us.

What You'll Do:

Reporting to the Regional Business Manager, you'll provide critical support across our Sales and Operations teams, including:

• Preparing reports and ensuring a high level of accuracy in data management and administration
• Coordinating state meetings, team events and key business activities
• Supporting sales teams with administrative and operational processes
• Raising purchase orders and customer credits
• Managing stakeholder requests and following up to gather information from multiple teams
• Supporting fleet administration and vehicle inspection coordination
• Assisting with WHS administration and maintaining key records
• Supporting POS management and distribution activities
• Identifying opportunities to improve processes and ways of working

You’ll work closely with experienced team members who will provide training and support as you develop into the role.

Ingredients for Success:

We’re looking for someone who enjoys being organised, solving problems and building relationships.

You’ll ideally have:

• Previous administration, coordination or business support experience
• Strong Excel skills and confidence working with data
• Experience creating presentations and PowerPoint decks
• Excellent attention to detail and a commitment to accuracy