Sales & Admin Coordinator: CRM & Payments

Aussie Buckets Pty Ltd; City of Melbourne; On-site; AUD 70,000 - 75,000; Full time

Job summary

Aussie Buckets Pty Ltd in Melbourne CBD is seeking a Sales Coordinator to maintain customer response times, process payments against orders, and keep CRM data accurate. The role blends systems work with office tasks in a busy team.

You will enter payments, update HubSpot and NetSuite, answer calls, manage shared inboxes, and ensure orders are matched correctly. A detail-focused candidate with two years in sales support will thrive.

Qualifications

• Minimum two years in sales support or a similar detail-sensitive role.
• Experience entering payments and orders against records.
• Detail-oriented with ability to follow checklists.
• Experience with CRM/ERP systems preferred.
• Familiarity with HubSpot/NetSuite/Xero/Aircall is a plus.

Responsibilities

• Enter customer payments against sales orders.
• Maintain HubSpot CRM records and statuses.
• Answer calls and manage shared inboxes.
• Prepare pipeline and sales reports.
• Coordinate with dispatch, accounts and operations.
• Respond to social media messages where relevant.

Skills

Attention to detail

Phone etiquette

Clear written communication

CRM/ERP data entry

Multitasking

Tools

HubSpot

NetSuite

Xero

Aircall

Job description

Aussie Buckets Pty Ltd in Melbourne CBD is seeking a Sales Coordinator to maintain customer response times, process payments against orders, and keep CRM data accurate. The role blends systems work with office tasks in a busy team.

You will enter payments, update HubSpot and NetSuite, answer calls, manage shared inboxes, and ensure orders are matched correctly. A detail-focused candidate with two years in sales support will thrive.