Safety & Wellbeing Project Coordinator

Bolton Clarke; North Sydney; On-site; AUD 75,000 - 110,000; Full time

Job summary

Bolton Clarke Group is seeking a proactive Project Coordinator to join the Safety & Wellbeing team. You’ll help move important safety initiatives, track progress, and support communications with project partners and stakeholders.

You will assist in improving safety systems, SharePoint resources, reports and documentation, turning information into practical resources that benefit our people. This role offers varied work, collaboration across locations, and the chance to contribute to a culture of

Qualifications

• Strong project coordination or admin experience in complex environments.
• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.
• Experience with safety management systems or incident databases is advantageous.
• Qualifications in PM, BA or WHS highly regarded but not essential.
• Willingness to travel interstate occasionally.

Responsibilities

• Coordinate and maintain project plans, schedules and milestones.
• Monitor progress and support timely delivery of milestones.
• Coordinate consultation and engagement with partners and stakeholders.
• Support maintenance and improvement of safety management documents and tools.
• Design and manage SharePoint pages for clear safety information.
• Coordinate safety consultation to meet regulatory requirements.
• Review incident data and assist with reporting and insights.
• Coordinate team communications and shared inboxes.

Skills

Project coordination

Administration

Time management

Communication

Microsoft Office

SharePoint

Safety systems

Travel flexibility

Education

Project Management qualification

Business Administration qualification

Work Health and Safety qualification

Tools

Safety management databases

SharePoint platforms

Incident management databases

Job description

Bolton Clarke Group one of Australia’s largest independent, not-for-profit providers of home care, retirement living and residential aged care, operating nationally and internationally. Bolton Clarke Residential group now has 87 Aged Care Homes across QLD, NSW, VIC, SA & WA, with the inclusion of the Allity, McKenzie & Acacia Living Group.

Join our Safety & Wellbeing team in a varied and collaborative role where you’ll help bring important safety initiatives and projects to life. Working closely with Project Partners and key stakeholders across the organisation, you’ll coordinate project activities, track progress and deliverables, support communications, and help ensure our Safety & Wellbeing priorities are delivered effectively and on time.

This is a great opportunity for someone who enjoys keeping projects moving, working with a range of stakeholders and turning information into practical, accessible resources. Alongside project coordination, you’ll support the ongoing improvement of our safety systems, SharePoint resources, reporting and documentation, contributing to initiatives that make a genuine difference to the safety and wellbeing of our people.

What you’ll be responsible for:

• Coordinate and maintain project plans, schedules, milestones and activities across Safety & Wellbeing initiatives.
• Monitor project progress and support the timely delivery of key milestones and outcomes.
• Work closely with Project Partners and stakeholders to coordinate project consultation, communication and engagement activities.
• Support the maintenance and continuous improvement of safety management systems, documents, tools and records.
• Design, update and manage SharePoint pages, ensuring safety information is clear, accessible and easy for employees to navigate.
• Coordinate Safety & Wellbeing consultation activities to support organisational and legislative requirements.
• Review incident management data and assist with reporting, trend analysis and the preparation of presentations and insights.
• Coordinate team communications and shared inboxes, ensuring queries and information are managed effectively.

What we’re looking for:

• Strong project coordination, administration or business support experience, ideally within a safety, wellbeing or similarly complex environment.
• Excellent organisational and time management skills, with the ability to manage multiple priorities and competing deadlines.
• Strong communication and interpersonal skills, with the confidence to build effective working relationships with internal and external stakeholders.
• Strong Microsoft Office skills, particularly across Excel, Word, PowerPoint, Teams and SharePoint.
• Experience with, or exposure to, safety management systems and incident management databases would be advantageous.
• A qualification in Project Management, Business Administration or Work Health and Safety would be highly regarded, but is not essential.
• Flexibility to undertake occasional intra or interstate travel, including overnight stays where required.

Why Work For Bolton Clarke:

Excellent work/life balance with shifts that suit your personal needs

• A caring team environment with strong clinical and allied health support
• Career progression and development opportunities
• Generous salary packaging and not-for-profit tax benefits – claim up to $18,550 tax free
• Private health insurance and gym discounts
• An Employee Assistance Program for staff and family

Our commitment to diversity:

At Bolton Clarke we expect our staff to respect and value differences in age, disability, race, nationality, ethnicity, sexual orientation, gender identity, intersex status and family or marital status.

Appointment to this position and ongoing employment is subject to your commitment to supporting diversity and inclusion.

If you have any further queries, please contact Ashleigh Trott ([e-mail])