Safety & Wellbeing Project Coordinator

Bolton Clarke Careers; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Generous salary packaging and not-for‑

Private health insurance

Gym discounts

Employee Assistance Program

Job summary

Bolton Clarke Careers – Sydney North Shore NSW is seeking a proactive Safety & Wellbeing Project Coordinator to drive initiatives across the organisation. You will partner with project teams and key stakeholders to keep activities on track and deliver practical resources for staff safety and wellbeing.

This role focuses on coordinating plans, maintaining documentation and improving safety systems, SharePoint resources, reporting and communications to support a safer, healthier workplace.

Qualifications

• Strong project coordination, administration or business support experience, ideally within a safety, wellbeing or similarly complex environment.
• Excellent organisational and time management skills, with the ability to manage multiple priorities and competing deadlines.
• Strong communication and interpersonal skills, with the confidence to build effective working relationships with internal and external stakeholders.
• Strong Microsoft Office skills, particularly across Excel, Word, PowerPoint, Teams and SharePoint.
• Experience with, or exposure to, safety management systems and incident management databases would be advantageous.

Responsibilities

• Coordinate and maintain project plans, schedules, milestones and activities across Safety & Wellbeing initiatives.
• Monitor project progress and support the timely delivery of key milestones and outcomes.
• Work closely with Project Partners and stakeholders to coordinate project consultation, communication and engagement activities.
• Support the maintenance and continuous improvement of safety management systems, documents, tools and records.
• Design, update and manage SharePoint pages, ensuring safety information is clear, accessible and easy for employees to navigate.
• Coordinate Safety & Wellbeing consultation activities to support organisational and legislative requirements.
• Review incident management data and assist with reporting, trend analysis and the preparation of presentations and insights.
• Coordinate team communications and shared inboxes, ensuring queries and information are managed effectively.

Skills

Project coordination

Organisation

Communication

Microsoft Office

SharePoint

Education

Project Management qualification

Business Administration

Work Health and Safety qualification

Tools

SharePoint

Excel

PowerPoint

Teams

Job description

Bolton Clarke Careers – Sydney North Shore NSW

Bolton Clarke Groupone of Australia’s largest independent, not-for-profit providers of home care, retirement living and residential aged care, operating nationally and internationally.Bolton Clarke Residential group now has 87 Aged Care Homes across QLD, NSW, VIC, SA & WA, with the inclusion of the Allity, McKenzie & Acacia Living Group.

Join our Safety & Wellbeing team in a varied and collaborative role where you’ll help bring important safety initiatives and projects to life. Working closely with Project Partners and key stakeholders across the organisation, you’ll coordinate project activities, track progress and deliverables, support communications, and help ensure our Safety & Wellbeing priorities are delivered effectively and on time.

This is a great opportunity for someone who enjoys keeping projects moving, working with a range of stakeholders and turning information into practical, accessible resources. Alongside project coordination, you’ll support the ongoing improvement of our safety systems, SharePoint resources, reporting and documentation, contributing to initiatives that make a genuine difference to the safety and wellbeing of our people.

Bolton Clarke Groupone of Australia’s largest independent, not-for-profit providers of home care, retirement living and residential aged care, operating nationally and internationally.Bolton Clarke Residential group now has 87 Aged Care Homes across QLD, NSW, VIC, SA & WA, with the inclusion of the Allity, McKenzie & Acacia Living Group.

Join our Safety & Wellbeing team in a varied and collaborative role where you’ll help bring important safety initiatives and projects to life. Working closely with Project Partners and key stakeholders across the organisation, you’ll coordinate project activities, track progress and deliverables, support communications, and help ensure our Safety & Wellbeing priorities are delivered effectively and on time.

This is a great opportunity for someone who enjoys keeping projects moving, working with a range of stakeholders and turning information into practical, accessible resources. Alongside project coordination, you’ll support the ongoing improvement of our safety systems, SharePoint resources, reporting and documentation, contributing to initiatives that make a genuine difference to the safety and wellbeing of our people.

What you’ll be responsible for:

• Coordinate and maintain project plans, schedules, milestones and activities across Safety & Wellbeing initiatives.
• Monitor project progress and support the timely delivery of key milestones and outcomes.
• Work closely with Project Partners and stakeholders to coordinate project consultation, communication and engagement activities.
• Support the maintenance and continuous improvement of safety management systems, documents, tools and records.
• Design, update and manage SharePoint pages, ensuring safety information is clear, accessible and easy for employees to navigate.
• Coordinate Safety & Wellbeing consultation activities to support organisational and legislative requirements.
• Review incident management data and assist with reporting, trend analysis and the preparation of presentations and insights.
• Coordinate team communications and shared inboxes, ensuring queries and information are managed effectively.

What we’re looking for:

• Strong project coordination, administration or business support experience, ideally within a safety, wellbeing or similarly complex environment.
• Excellent organisational and time management skills, with the ability to manage multiple priorities and competing deadlines.
• Strong communication and interpersonal skills, with the confidence to build effective working relationships with internal and external stakeholders.
• Strong Microsoft Office skills, particularly across Excel, Word, PowerPoint, Teams and SharePoint.
• Experience with, or exposure to, safety management systems and incident management databases would be advantageous.
• A qualification in Project Management, Business Administration or Work Health and Safety would be highly regarded, but is not essential.
• Flexibility to undertake occasional intra or interstate travel, including overnight stays where required.

Why Work For Bolton Clarke:

• Excellent work/life balance with shifts that suit your personal needs
• A caring team environment with strong clinical and allied health support
• Career progression and development opportunities
• Generous salary packaging and not-for-profit tax benefits – claim up to $18,550 tax free
• Private health insurance and gym discounts
• An Employee Assistance Program for staff and family

Our commitment to diversity: At Bolton Clarke we expect our staff to respect and value differences in age, disability, race, nationality, ethnicity, sexual orientation, gender identity, intersex status and family or marital status.

Appointment to this position and ongoing employment is subject to your commitment to supporting diversity and inclusion.

If you have any further queries, please contact Ashleigh Trott (**********@boltonclarke.com.au)