SA Administration Assistant

Kelsian Group; Adelaide; Hybrid; AUD 70,000 - 73,000; Full time

Benefits offered by this job

Staff travel benefit

Job summary

SeaLink South Australia is seeking a proactive Administrative HR support person to assist with rostering, KPI reporting, and HR platform administration. The role involves collaboration with the SA Leadership team and regular travel between sites, including Cape Jervis and Penneshaw.

A base salary of AUD 70,000–73,000 per annum plus a $1,000 staff travel benefit supports a dynamic, growth-driven environment.

Qualifications

• Minimum 2 years’ experience in an administrative role.
• Proficiency in MS Office with intermediate Word and Excel.
• Proficiency using SharePoint and Teams.
• Current National Police Clearance.
• SA Drivers Licence.

Responsibilities

• Meet monthly and weekly deadlines for safety, HR and operations.
• Prepare and assist with the various operations to support crew rostering.
• Ordering of essential stocks for all our vessels, including uniforms & name badges.
• Assisting with the coordination of training needs and follow-up reporting.
• Assist with coordinating trainees and the ongoing relationship with our external providers.
• Updating and maintaining various HR platforms.
• Coordinate the distribution of service recognition and COMPASS Awards.
• Provide backup and support to various areas, including the General Manager, HR and Marine Operations.

Skills

Roster management

Communication skills

confidentiality

Time management

Education

National Police Clearance

SA Drivers Licence

Tools

MS Office (Word/Excel)

SharePoint

Teams

Job description

This is a multifunctional and varied role reporting to the People and Culture Manager for SeaLink South Australia. We are currently welcoming two brand new ferries to our Kangaroo Island Service, which is super exciting.

As a result, we have significant operational changes occurring across SeaLink South Australia to support the Kangaroo Island Ferry Service, meaning your ability to be agile will be critical. This role will suit a recently graduated HR student or a highly driven individual ready to expand on their career.

About the Role

Be prepared to be busy!

This role will support a variety of administrative functions and duties, including project work to ensure we report and meet our Key Performance Indicators (KPI’s) as set by the Department of Infrastructure and Transport (DIT). We require a person with meticulous attention to detail, a thirst to learn, the ability to meet deadlines, and the ability to identify and continuously improve our efficiencies.

The variety of tasks that will come your way will require energy, commitment, initiative, teamwork, multi-skilling and time management as you liaise with members of the SA Leadership team, including the General Manager SA.

This role is based in Adelaide, with regular travel to Cape Jervis and Penneshaw is expected. Base salary is $70,000 -73,000 per annum, together with $1,000 staff travel benefit paid yearly.

Key responsibilities will include:

• Meet monthly and weekly deadlines for safety, HR and operations


• Prepare and assist with the various operations to support crew rostering


• Ordering of essential stocks for all our vessels, including uniforms & name badges


• Assisting with the coordination of training needs and follow-up reporting


• Assist with coordinating trainees and the ongoing relationship with our external providers


• Updating and maintaining various HR platforms


• Coordinate the distribution of service recognition and COMPASS Awards


• Provide backup and support to various areas, including the General Manager, HR and Marine Operations

To be successful in this role, you will:

• Have previous rostering experience - beneficial


• Hold a 'can-do' attitude and be results-driven


• Provide a high level of quality support services to the SA Leadership Group


• Ensure confidentiality is maintained across the operations


• Provide organisational and planning skills to prioritise competing demands


• Have exceptional verbal and written communication skills to enable professional interaction with a broad range of people

Skills, Qualifications & Experience

Essential

• Minimum 2 years’ experience in an administrative role


• Proficiency in MS Office with expertise (intermediate) in Microsoft Word and Excel


• Proficiency using SharePoint and Teams


• Current National Police Clearance


• SA Drivers Licence

Desirable

• Certificate IV in Leadership or Business Administration; or


• Certificate IV in Human Resource Management; and or


• Certificate IV in Training and Assessment

SeaLink South Australia is part of SeaLink and provides safe and reliable marine transport services, connecting people and communities to destinations across Australia for work, education, essential services, and leisure. Operating routes to Kangaroo Island, Rottnest Island, North Stradbroke Island, the Bay Islands, Magnetic Island, Palm Island, and along the Brisbane River and in Gladstone, SeaLink plays a vital role in keeping communities connected. We are passionate about bringing people together, sharing experiences and creating memories.

SeaLink, is part of the Kelsian Group, Australia’s largest integrated multi-modal transport provider and tourism operator, with established bus operations in Australia, USA, Singapore, London and the Channel Islands. Kelsian provides essential journeys for our customers by delivering safe and intelligent transport solutions designed to improve the sustainability and liveability of the communities we serve.

We aim to provide meaningful and sustainable employment opportunities that are free from barriers, support and celebrate the diverse talents of our team members, improve awareness of the value of diversity and inclusion across our organisation, and enable our leaders to champion diversity and inclusion. We welcome and encourage applications from Aboriginal and Torres Strait Islanders, LGBTQIA+, people with disability and people from diverse cultural backgrounds.