Roofing Administrator

The Haggarty Group; Ipswich City; On-site; AUD 60,000 - 80,000; Full time

Job summary

The Haggarty Roofing division, part of The Haggarty Group in Queensland, is seeking an organised administration assistant to support multiple roofing projects. You will manage contracts, prepare progress claims, and keep on top of budgets, variations and payments across 15–20 jobs.

This hands-on, full-time role offers real ownership, on-site coordination with builders and crews, and training on Odoo, Payapps, and Flashit to streamline project administration.

Qualifications

• Administration experience in roofing, construction or a related trade is highly regarded.
• Strong attention to detail and confidence with numbers and contract paperwork.
• Comfortable working to firm monthly deadlines and keeping others to them.
• Familiarity with progress claims, variations, retention and the Security of Payment Act.
• A confident, friendly communicator with builders, head contractors and site crews.
• Well organised, with the ability to juggle 15–20 jobs at once.
• Good with Excel and Microsoft Office, and happy to learn our systems (Odoo, Payapps and Flashit, training provided).
• Able to work independently, prioritise, and keep commercial information confidential.

Responsibilities

• Set up each roofing job: review subcontracts and letters of award, note key terms and dates.
• Prepare and lodge monthly progress claims for every active job, on time and in line with the Security of Payment Act.
• Capture, price and claim every variation as it comes up on site.
• Prepare statutory declarations, check builders' payment schedules, and follow up short payments.
• Stay on top of what's owed across the roofing jobs, issue reminders and chase overdue accounts.
• Process weekly subcontractor and fitter claims, and keep insurances, licences and Certificates of Currency current.
• Keep site compliance paperwork in order, SWMS, roof access and working-at-heights permits, and ITPs.
• Manage clean project close-outs, retention releases, warranties and handover manuals.
• Track budgets against actuals and flag any job heading over early.

Skills

Attention to detail

Numerical skills

Contract administration

Communication

Organization

Tools

Excel

Microsoft Office

Odoo

Payapps

Flashit

Job description

Key responsibilities

Set up each new roofing job: review subcontracts and letters of award, note the key terms and dates, and get the project loaded and ready to run

Prepare and lodge monthly progress claims for every active job, on time and in line with the Security of Payment Act

Capture, price and claim every variation as it comes up on site, so nothing gets missed

Prepare statutory declarations, check builders' payment schedules, and follow up short payments

Stay on top of what's owed across the roofing jobs, issue reminders and chase overdue accounts

Process weekly subcontractor and fitters claims, and keep insurances, licences and Certificates of Currency current

Keep site compliance paperwork in order, SWMS, roof access and working-at-heights permits, and ITPs

Manage clean project close-outs, retention releases, warranties and handover manuals

Track budgets against actuals and flag any job heading over early

About you

Administration experience in roofing, construction or a related trade is highly regarded

Strong attention to detail and confidence with numbers and contract paperwork

Comfortable working to firm monthly deadlines and keeping others to them

Familiarity with progress claims, variations, retention and the Security of Payment Act (or the aptitude to pick it up quickly)

A confident, friendly communicator with builders, head contractors and site crews

Well organised, with the ability to juggle 15–20 jobs at once

Good with Excel and Microsoft Office, and happy to learn our systems (Odoo, Payapps and Flashit, training provided)

Able to work independently, prioritise, and keep commercial information confidential

About us

Haggarty Roofing is part of The Haggarty Group, a well-established Queensland-based group of businesses spanning roofing, sheet metal, plastics, retail and construction. Our roofing division delivers commercial roofing projects for builders and head contractors across the region, and we're growing.

A genuine, hands‑on role with real ownership and variety — no two days the same

Structured 12-week onboarding so you're set up to succeed

Stable, full-time position in an established and growing Queensland group

Down-to-earth team and a business that values getting the details right