Research Administration Officer

Gippsland Health Alliance; Traralgon; On-site; AUD 60,000 - 85,000; Full time

Benefits offered by this job

Salary packaging

Meals/Entertainment benefit

Professional development

Staff wellbeing centre

Job summary

Latrobe Regional Health in Gippsland is seeking a Research Administration Officer to join the Clinical Research team on a full-time fixed-term contract to August 2027. The role provides executive support to the General Manager Research and Partnerships and the Research & Clinical Trials Unit, coordinating meetings, reports and governance processes.

You will manage calendars, prepare documents, support committees, plan events and maintain confidential records in a dynamic research environment.

Qualifications

• Demonstrated experience performing high-level administrative, secretarial or executive support functions.
• Outstanding organisational and time-management skills with ability to manage competing priorities.
• Advanced proficiency in Microsoft Word and Excel; strong document management.
• Experience preparing agendas, taking minutes, maintaining records and coordinating meetings/events.

Responsibilities

• Provide high-level administrative and secretarial support to General Manager Research and Partnerships and the Research & Clinical Trials Unit.
• Coordinate meetings, calendars, appointments and activities, ensuring efficient operation of the Research Unit.
• Prepare reports, presentations and submissions while maintaining governance standards.
• Provide committee support including agenda prep, minute taking, distribution of docs and follow-up actions.
• Assist planning and coordination of research-related events and activities with internal/external stakeholders.
• Maintain filing systems, records, statistical reports and administrative processes with confidentiality and compliance.

Skills

Executive support

Organisational skills

Microsoft Word

Excel

Agenda preparation

Independent/team work

Education

Office Administration qualification

Tools

Microsoft Office

Job description

Latrobe Regional Health is a leading provider of health care services across the Gippsland Region

About the role

Are you seeking a rewarding and diverse Research Administration Officer role in a leading regional hospital? Join the Clinical Research team at Latrobe Regional Health, where we value our employees by providing a safe and supportive workplace culture that enables you to thrive.

Latrobe Regional Health is looking for Research Administration Officer to join our growing team on a full time (1.0EFT) fixed term until August 2027.

The Research Administration Officer provides high-level administrative and secretarial support to the General Manager Research and Partnerships and the Research & Clinical Trials Unit. This role is responsible for ensuring the smooth and efficient operation of the Research Unit through effective coordination of meetings, correspondence, reporting, events and administrative processes.

Working in a dynamic research environment, the position plays a key role in supporting research governance, clinical trials activities and stakeholder engagement while maintaining professional standards, efficient workflows and high-quality administrative services across the unit.

Working Together | We will respond to challenges together to create a safe, quality health service

The role of the Research Administration Officer is to:

• Provide high-level administrative and secretarial support to the General Manager Research and Partnerships and the Research & Clinical Trials Unit.
• Coordinate meetings, calendars, appointments and activities, ensuring efficient operation of the Research Unit and timely completion of actions.
• Prepare reports, presentations, submissions, correspondence and other documentation while maintaining corporate and governance standards.
• Provide committee support, including agenda preparation, minute taking, distribution of documentation and tracking of follow-up actions.
• Assist with the planning and coordination of research-related events and activities, while maintaining effective communication with internal and external stakeholders.
• Maintain filing systems, records, statistical reports and administrative processes, ensuring accuracy, confidentiality and compliance with organisational requirements.

About you

Ideal candidates for this role will have:

• Demonstrated experience performing high-level administrative, secretarial or executive support functions.
• Outstanding organisational and time-management skills, with the ability to manage competing priorities and meet deadlines.
• Advanced proficiency in Microsoft Office applications, particularly Word and Excel, along with strong document management capabilities.
• Experience preparing agendas, taking accurate minutes, maintaining records and coordinating meetings and events.
• A proactive, flexible and professional approach, with the ability to work independently while contributing effectively to a team environment.
• Qualifications in Office Administration or a related discipline, and experience working within a healthcare, research or clinical trials environment (desirable).

Latrobe Regional Health offers a range of benefits including:

• Salary packaging up to $9,000 per annum.
• Meals/Entertainment benefit up to $2,650 per annum.
• Encouragement for professional development and ongoing education.
• A range of social club activities, discounts and diverse workplace activities.
• Free access to our Staff Wellbeing Centre offering health education and wellbeing
• Access to discounted gym membership and fitness services through Fitness Passport Services.

Interested about this exciting opportunity, but want more information? We encourage you to contact Jhodie Duncan, General Manager Research & Partnerships email on *************@lrh.com.au for a confidential discussion.

About us

Located in the picturesque region of Gippsland, Latrobe Regional Health (LRH) offers the perfect balance between career and lifestyle. Enjoy easy access to Melbourne, stunning beaches, majestic mountains, and serene lakes. With flexible working hours, you can make the most of what Gippsland has to offer.

LRH cares for a population of about 300,000 and is the regional provider of specialist services. Our catchment covers 42,000 square kilometres, from Phillip Island to Mallacoota in the far east of Victoria. LRH offers cardiac care, surgery, medical, renal, emergency care, aged care, women's and children's services, pharmacy, allied health and rehabilitation. Medical and radiation oncology are offered by the Gippsland Cancer Care Centre.

Now is an exciting time to join the LRH team, with the $223.5 million expansion completed in March 2024, offering improved maternity and paediatric facilities, larger intensive care unit, increased medical and surgical beds and additional operating theatres.

Diversity and inclusion

We embrace workforce diversity and actively encourage applications from across our community including Aboriginal and Torres Strait Islander people, people with linguistically diverse backgrounds, people of all genders and gender identities and people with disabilities. LRH's Aboriginal Hospital Liaison Officer is available to support Aboriginal and Torres Strait Islander descent applicants and can be contacted via email: ***************@lrh.com.au

Applications Close: 20 August 2026

Before commencement, the successful applicant will

Provide evidence of an original and valid National Police Record Check, an employee Working with Children Check, and a current season influenza vaccine (if applicable to work area), unless a valid medical exemption applies.